Admin Assistant

About Wilson Elser

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Administrative Assistant position in our San Francisco office. This position is on‑site 5-days per week.

• Provide administrative support to the Office Administrator and assist with daily office operations.
• Manage calendars, prepare correspondence, reports, presentations, and other business documents.
• Draft, prepare, and distribute meeting agendas and related materials.
• Assist with employee communications and reminders.
• Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
• Assist with the preparation of onboarding documentation for new employees.
• Assist with scheduling and coordination of new attorneys’ photo sessions and coordination.
• Assist with coordination of meetings, conferences, and training sessions, office events, including scheduling and room reservations.
• Help organize firm office events, training sessions, and employee engagement activities.
• Assist with file inventory and comply with file storage processes.
• Serve as backup support for other general administrative duties and provide cross‑functional support as needed.

• Must have a high school diploma.
• Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems.
• Attention to detail and organizational skills are critical.
• Clear and effective communication skills, both orally and in writing.
• Must be able to multitask and successfully manage a variety of demands daily.
• Must be able to work independently and be proactive.
• Good problem‑solving, planning, confidentiality, and time‑management skills are important.
• Ability to work well in a team environment.

$65,000 - $95,000 USD

• Outstanding benefits package, including 401k match and generous PTO plan.
• Ample opportunities for professional development and advancement.
• Access to corporate discount plans and other benefits.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm’s policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant’s race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.