Executive Assistant

Executive Assistant

A leading global investment management firm with a long-standing track record of consistent performance is seeking a highly experienced Executive Assistant to support its Private Equity and Portfolio Operations team. This is a fast-paced, high-expectation environment supporting senior investment professionals across multiple time zones and portfolio companies. This role requires a proactive, detail-oriented EA who thrives in a demanding, high-performance setting and is comfortable managing complex logistics, shifting priorities, and a high volume of internal and external coordination.

The ideal candidate is polished, highly organized, and capable of operating with discretion and sound judgment at all times.

Provide high-level administrative support to Private Equity Associates and the broader Portfolio Operations team

Manage complex, high-volume calendars across multiple time zones, including coordination with internal teams and external portfolio companies

Schedule meetings, secure conference rooms, and coordinate all logistics including catering, materials, and meeting preparation

Proactively manage executive priorities to ensure time is optimized during travel and in-office days

Attend meetings as needed, take detailed notes, and track action items and follow-ups

Coordinate seamless domestic and international travel, including itineraries, flights, hotels, transportation, and seating arrangements

Manage expense reporting, reconciliation, and timely monthly submissions

Support event planning and execution, including team offsites, internal events, and portfolio-related gatherings

Provide backup coverage for other administrative team members as needed

Assist with ad hoc projects and urgent requests, including occasional after-hours or weekend support

5–7+ years of executive assistant experience, ideally within private equity, investment management, or similarly fast-paced environments

Bachelor's degree required

Exceptional attention to detail and strong organizational skills

Proven ability to manage multiple senior stakeholders with professionalism and discretion

Strong interpersonal and communication skills when interacting with investors, executives, and portfolio company leaders

Ability to prioritize effectively in a high-pressure, constantly shifting environment

Demonstrated ability to handle confidential and time-sensitive information with sound judgment

Strong team player with a proactive, self-starting mindset

Comfortable working extended hours and supporting urgent needs when required

Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Able to make independent, well-informed decisions based on experience and role knowledge

Compensation $110K - $120K, Depending on experience.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.