Grants Manager

Pacific Foundation Services, LLC (PFS) is a professional services firm that currently partners with 40 independent private foundations. PFS provides substantial strategic expertise through a staffing model that enables foundations to each be more efficient and effective, choosing from a curated set of services including programmatic and strategic advice, grants management and compliance, financial management, board development and governance, communications, and a physical home.

Our team includes 41 individuals who bring their diverse perspectives and experience from the nonprofit, philanthropic, and private sectors in service to the greater good. We value competence and camaraderie, and work together to make the most of our collective experience. We thrive on collaboration and share our talents to provide top-level service to our clients.

PFS is hiring a highly skilled administrative professional to serve multiple foundation clients. The Grants Manager is a critical member of the team and works to ensure the smooth operation of each client foundation. The Grants Manager is often the first point of contact for foundation clients and grantees; therefore, strong communication skills are required in addition to demonstrated organizational skills and teamwork.

The position is full-time (37.5 hours per week), nonexempt.

Responsibilities:

• Coordinate grantmaking tasks between program, finance, and other administrative staff so that all foundation activities are smoothly implemented, including implementing improvements to processes;
• Coordinate communication among grantees, program officers, and foundation clients, including responding to mail, email, and telephone inquiries;
• Plan and coordinate foundation calendars and timelines, including application and report submission deadlines, and internal deadlines;
• With program staff, coordinate foundation meetings, including managing all meeting logistics;
• Prepare and copy edit meeting materials in collaboration with program staff;
• Maintain foundation websites with up-to-date content;
• Process grant applications and reports by reviewing online submissions for completeness and accuracy;
• Provide technical support to applicants, collect grantee feedback, make recommendations, and implement changes as needed to ensure a smooth and accessible application process;
• Maintain foundation grant records in the database, including tracking grantee payments and reporting requirements;
• Produce and distribute declination emails, award letters, and payments to grantees;
• Create and maintain physical and electronic files;
• With the Finance team, provide requested grant-related information for annual audits;
• Analyze applicant and foundation grantmaking histories and prepare charts and reports for board members, program staff, and outside organizations (e.g. Candid) as needed;
• Participate in Grants Management team learning and activities, including meetings and professional development opportunities to stay up-to-date on developments in the field and compliance requirements; and
• Undertake special projects as assigned or initiated.

$74,000 - $83,000, DOE

Pacific Foundation Services is committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity employer. We consider all qualified applicants for employment and our company policy prohibits unlawful discrimination based on race, color, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, religious creed (including religious dress and grooming practices), marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information and characteristics, sexual orientation, gender identity or expression, military or veteran status, or any other basis protected under federal, state, or local laws.

All final candidates must provide three relevant employment references, and be able to verify the right to work in the United States.).

• Minimum of three years’ substantive administrative experience. Experience in…