Senior Executive Assistant - Investment Firm - San Francisco; Onsite
Listed on 2026-08-25
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Senior Executive Assistant
Our client, a global investment firm with an impressive portfolio, seeks a proactive Senior Executive Assistant to join their stellar administrative team in support of a General Partner and Partner. This role will provide daily administrative, scheduling, communications and operational support, while acting as a superb representation of the firm. This is an amazing opportunity to join the best of the best in the industry and work alongside a high caliber administrative team!
This is a great opportunity to take on a big role at a renowned firm!
The Nitty Gritty:
- Manage all incoming email communications with a strong sense of urgency, discretion, and tactfulness
- Respond to communications on behalf of executives, acting as a stellar representation of the firm
- Assist with calendar management, scheduling team meetings, and confirming appointments
- Provide operational support, track initiatives, compile data & reporting, and help manage timelines
- Update internal CRM system, track action items, and maintain contact list
- Draft & send out mass correspondences to internal teams and external stakeholders
- Coordinate travel and prepare itineraries
- Process expense reports
- Assist with light personal needs (appointments, travel, calendaring)
- Collaborate cohesively with other members of the firm and administrative support team
- Assist with other administrative tasks & projects, as needed
The Essentials:
- 7+ years of experience as a C-level Executive Assistant and/or Chief of Staff
- Experience working in private equity/venture capital, tech startups, or consulting highly preferred
- Available to work outside traditional business hours when needed
- Flexibility to travel to Palo Alto office for meetings & training
- Polished and professional communication style
- Impeccable attention to detail
- Exceptional written communication skills
- Superior level of discretion and confidentiality
- Ability to thrive in a dynamic environment with tight deadlines
- Ability to work well independently and as part of a team
- Proficient in Microsoft Office
- Salesforce experience a plus!
The Cherry On Top:
- Opportunity to join a prominent firm with a collaborative team environment
- Top-tier benefits & perks!
Location:
San Francisco (Onsite - 4 days per week, WFH Fridays)
Compensation:
Base salary: $165,000/yr - $175,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
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