Search Coordinator – Executive Search Firm – San Francisco; Hybrid

THE GIST:

Our client, a notable executive search firm, is looking for a Search/Project Coordinator to support a busy partner who is looking for a right-hand. The ideal candidate is a proactive, strategic thinker with top-tier written & verbal communication skills.

This is a great opportunity to work with a high-powered partner at a prestigious search firm!

• Serve as client and candidate liaison, assisting in maintenance of daily project activities
• Build positive relationships and interface with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects
• Provide ongoing project management assistance with complex and confidential assignments
• Produce high quality client and candidate deliverables with a hands-on approach, ensuring completion within the designated timeline
• Work closely and effectively with partner and research department to ensure deadlines are met and client and candidate needs are served
• Manage the partner’s busy calendar, scheduling, and coordinating appointments
• Organize domestic and international travel arrangements
• Prepare and review expense reports and purchase requisitions
• Prioritize conflicting needs and handle competing deadlines
• Work in conjunction with other departmental administrative assistants
• Assist with other ad hoc projects as needed

• 5 years of experience working in recruiting coordination, project coordination, and/or as an Executive Assistant
• Previous experience working in executive search, consulting, and/or professional services highly preferred
• Impeccable grammar and superb writing skills
• Strong customer orientation - delivers a 5 star customer experience
• Direct and friendly communicator
• Exceptionally proactive and adaptable to new situations
• Stellar communication skills to work directly with clients
• Superb organizational skills with an attention to detail
• PC experience required

• Passionate team & opportunity to partner with an impressive leader
• Hybrid flexibility
• Collaborative administrative team, happy hours, team building events, fun culture more!

San Francisco, CA (Hybrid - 2 to 3 days in office)

Base salary: $90,000/yr - $105,000/yr overtime bonus benefits perks (exact compensation will vary based on skills, experience, and expertise)