Executive Admin Asst

Executive Admin Asst

San Francisco
- San Francisco, CA 94102

Salary Range $35.00 - $45.00 Hourly Position Type Full-Time Non-Exempt

Executive Administrative Assistant

Department:
Executive Office

Reports To:

General Manager Classification:
Hourly / Non-Exempt

Location:

San Francisco

Position Summary

The Executive Administrative Assistant provides high-level administrative and organizational support to the General Manager and Executive Committee. This position plays an important role in ensuring the Executive Office operates efficiently, professionally, and with a high level of confidentiality.

The Executive Administrative Assistant coordinates meetings and communications, maintains executive schedules and records, prepares correspondence and reports, and assists with hotel-wide administrative projects. This role requires strong organization, discretion, follow-through, and the ability to work effectively with leaders, Hoteliers, guests, ownership representatives, and external business partners.

Essential Duties & Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the General Manager and Executive Committee.
• Manage the General Manager's calendar, appointments, meetings, and scheduling priorities.
• Coordinate Executive Committee and leadership meetings, including agendas, meeting materials, attendance, and follow-up.
• Prepare correspondence, presentations, reports, spreadsheets, and other executive documents.
• Take and distribute meeting notes and track action items to ensure appropriate follow-up.
• Maintain organized and confidential Executive Office files and records.
• Screen and appropriately direct telephone calls, correspondence, requests, and inquiries.
• Coordinate signatures, approvals, documents, and other materials requiring executive review.
• Assist with special projects and assignments as directed by the General Manager.

Hotel & Leadership Support

• Serve as an administrative liaison between the Executive Office and hotel departments.
• Assist in coordinating hotel-wide meetings, leadership activities, recognition events, and special programs.
• Support communication and follow-up on operational priorities and initiatives.
• Maintain leadership calendars, meeting schedules, distribution lists, and other administrative resources.
• Coordinate executive visits, ownership visits, VIP arrangements, and other special activities as requested.
• Work collaboratively with Human Resources and other departments on hotel-wide communications and initiatives.
• Assist department leaders with Executive Office-related administrative needs when appropriate.

Communication & Guest Service

• Represent the Executive Office in a professional, polished, and welcoming manner.
• Respond to inquiries with professionalism, discretion, and appropriate urgency.
• Maintain positive working relationships with Hoteliers at all levels of the organization.
• Interact professionally with guests, vendors, business partners, ownership representatives, and other external contacts.
• Handle sensitive and confidential information with the highest level of discretion.

Qualifications

• Previous administrative or executive support experience required; hospitality experience preferred.
• Experience supporting senior executives or multiple leaders strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and changing business needs.
• Strong judgment and ability to handle confidential and sensitive information.
• Professional demeanor and strong interpersonal skills.
• Demonstrated initiative, ownership, accountability, and follow-through.
• Ability to work independently while maintaining strong communication with leadership.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other standard business applications.
• Ability to learn and effectively use hotel systems and technology.

Core Competencies

Accountability & Ownership Takes responsibility for assignments and follows through on commitments with minimal supervision.

Organization & Attention to Detail Maintains accurate records, manages competing…