Sr. Executive Assistant

Company

Federal Reserve Bank of San Francisco — public servants with a mission to advance the nation’s monetary, financial, and payment systems to build a stronger economy for all Americans. As part of the nation’s central bank, we are committed to understanding and serving the vibrant, expansive communities of the Twelfth District, which covers the nine western states of the U.S. That means we seek and appreciate new perspectives and build opportunities to learn and grow.

At the SF Fed, we approach our work with integrity and a commitment to service.

The Supervision group is responsible for the supervision and regulation of state member banks (SMBs), bank holding companies, savings and loan holding companies, financial holding companies, bank service providers, trust companies, and foreign banking organizations that are headquartered in the Twelfth District. Supervised institutions range in size and complexity from small community organizations to some of the largest banking organizations in the country.

Supervision has a fantastic opportunity for a Sr. Executive Assistant to support the Supervision Officer team for a one-year temporary assignment. As a temporary employee of the Fed, you are eligible for most of our benefits (health insurance, vacation/sick, pension, 401K) and work directly for our Bank for a defined period of time. This position has potential to extend or become a full time/regular role after one year, or sooner.

In this important role you will work very closely with the Supervision Officer team and their staff of 350 employees. Our ideal candidate has a strong executive assistant background, and is exceptionally organized. You have an instinct for how best to prioritize and shield a busy leader such as this, and beyond your administrative expertise, you also deeply understand the value of strong relationships and networks within a large organization.

Additionally, you are engaged in the work and have ideas on how to elevate it (i.e. make meetings more efficient, effective and impactful). You are willing to challenge the status quo when you feel there is a better way of doing things.

• Provided senior-level administrative support to the Supervision Officer team.
• Proactively manage Officer team schedules, travel arrangements, and correspondence and route sensitive and priority items on a timely basis.
• Ensure the Officer team is fully informed and prepared in advance with pertinent documents for meetings and events.
• Use your whole skillset (administrative, critical thinking, technology) and knowledge to help maximize the usefulness of Officer and Group meetings. Experiment and create new approaches to structure and organize these meetings for maximum ROI.
• Coordinate internal and external meetings. This may include scheduling meeting times, making travel arrangements for attendees, arranging onsite logistics, and ensuring that various meeting amenities are available.
• Support the executives and broader organization with excellent verbal and written communication skills, collaborating to deliver key communications through various channels.
• Collaborate with team of administrative professionals to provide a range of administrative support (e.g., host external guests in SF and other branch offices, coordinate for System meetings, large group events and conferences, procure office supplies and balance invoices, and ad hoc administrative projects) across Supervision.

• Associate’s degree or equivalent work experience as an Executive Assistant.
• Typically requires six or more years of related professional experience.
• Proven ability to communicate effectively across all levels within an organization.
• Knowledge of Office
  365, MS Excel, Word, Outlook, and One Note.
• Able to work both independently and with a team.
• Ability to multi-task, maintain attention to detail, and maintain a professional demeanor and positive attitude.
• Expert-level calendar management and ability to juggle competing priorities.
• Strong organizational skills with meticulous attention to detail.
• Proactive mindset—you anticipate needs before being asked.
• Flexibility to adapt when priorities shift.

This…