Senior Executive Assistant

Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). This posting is for an onsite/hybrid role in San Francisco, CA.

You would be required to come into the office 2-5 times a week, depending on the company.

The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. The ideal candidate is:

• Self-confident
• Highly communicative
• Life-long learner
• Always thinking ahead
• Reliable and Professional
• A great writer
• Listening is an art form
• Technology is fun

The Day to Day includes usual and customary EA daily, weekly, and monthly tasks that include:

• Task and Time Management
• Calendar Management
• Meeting Management
• Email Management
• CRM Management
• Research Management
• Relationship Management
• Special Projects
• Other tasks as identified by the executive

Qualifications:

• Minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting
• Able to work in the U.S.
• Minimum of 1 years’ experience working remotely
• Fluent in English written and spoken
• Intermediate proficiency with MS Suites, Google Suites
• Experience with Asana, Slack, and Zoom (Highly desired)
• Proficient in any other software necessary to effective complete tasks in a remote setting (Highly desired)
• Master of Outlook or Gmail Email and Calendar
• Type a minimum of 60 WPM
• Experience with Travel arrangements (domestic and international)
• Dictation transcription (Highly Desired)