Studio Coordinator

Your Role

Located in the heart of San Francisco's Financial District, Gensler's San Francisco office is where the firm's story began and where many of its most innovative ideas continue to take shape today. As the founding office of the world's largest design firm, this studio offers a unique blend of heritage, creativity, and global influence.

Located in the heart of San Francisco's Financial District, Gensler's San Francisco office is where the firm's story began and where many of its most innovative ideas continue to take shape today. As the founding office of the world's largest design firm, this studio offers a unique blend of heritage, creativity, and global influence. At Gensler, we seek individuals who thrive in a collaborative, fast-paced environment and are energized by supporting high-performing teams.

If you are a proactive problem solver with exceptional organizational skills, a service-oriented mindset, and a passion for creating seamless experiences, this is an opportunity to play a meaningful role in shaping the success of a dynamic studio. As a Studio Coordinator, you will serve as a trusted partner to studio leadership and a key contributor to the studio's overall effectiveness.

Supporting some of the industry's leading architects and designers, you will help create the structure, connectivity, and operational excellence that empower teams to do their best work and bring impactful design solutions to life.

As a Studio Coordinator, you will provide proactive administrative and operational support to Principals and studio leadership, managing complex calendars, coordinating travel, preparing professional correspondence, and ensuring daily priorities are executed efficiently and with attention to detail. In partnership with the Studio Director, you will help support the successful operation of the studio by coordinating team meetings, preparing staffing and utilization reports, tracking PTO and financial data, and assisting with proposals, presentations, and other business development initiatives.

You will serve as a central point of contact for employees, clients, consultants, vendors, and business partners, building strong relationships through exceptional service, professionalism, and responsiveness. You will also oversee meeting and conference room logistics, including scheduling, preparation of materials, and follow-up coordination, helping to ensure teams remain organized, informed, and positioned for success.

• Support project start-up activities including contracts, proposal documentation, work authorizations, project directory setup, file-sharing platforms, and project number creation.
• Assist during early project phases through consultant coordination, document management, print coordination, tracking logs, spreadsheet maintenance, and preparation of team materials and communications.
• Provide coordination support during construction documentation and administration phases, including file sharing, print management, logging RFIs and submittals, and QA/QC documentation coordination.
• Assist with project close-out activities such as documentation archiving and punch list coordination.

• Contribute to studio culture through coordination of retreats, outings, milestone celebrations, and team events.
• Support office-wide initiatives and events, including planning, setup, and production as needed.
• Provide cross-team support, including coverage for other coordinators, reception assistance, and team zone management when required.

• We are seeking an exceptional professional with a strong administrative and operational skillset who thrives in a dynamic, design-driven environment
• 5+ years of experience in an administrative capacity preferably in the AEC industry
• Advanced proficiency in Microsoft Office; experience with Adobe Creative Suite, particularly InDesign, is highly desirable
• Demonstrated expertise managing multiple complex Outlook calendars for senior leadership
• Proven ability to coordinate multi-leg, high-touch travel and expense management
• Exceptional attention to detail, organizational excellence, and technical competency
• Highly adaptable and proactive: able to set priorities, take ownership of tasks, and deliver results with initiative and follow-through
• Experienced in managing multiple projects or assignments simultaneously in a fast-paced, high-volume environment
• Outstanding communication, interpersonal, and relationship-building skills; able to interact professionally with all levels of leadership, clients, consultants, and partners
• Familiarity with web-based conferencing and telecommunication platforms
• Willingness to support occasional overtime to meet project and studio priorities
• The base salary for this position is estimated to be between $32.50 and $38.95 per hour ($67,600 to $81,016 annually), commensurate with experience and qualifications. In addition to a competitive compensation package, Gensler…