Administrative Assistant

Client Overview

Our client, a global private equity investment firm, is seeking an Administrative Assistant to support their office in San Francisco. With a 500+ person team, this client supports a well-versed portfolio.

$95k

The Admin Assistant will manage operations and administrative support for investment professionals, act as a main point of contact for internal and external representatives, and manage schedules and calendars for travel and meetings.

• Oversee calendars, book meetings, prepare conference rooms, prep agendas, and keep track of timelines.
• Book travel, both domestic and international, and coordinate meeting logistics for the executive-level Board of Directors.
• Coordinate calendars and event details for off-site meetings and anticipate schedule conflicts for executives.
• Process expense reports in Concur.

• At least 3 years of Administrative experience, specifically with booking travel and managing calendars.
• Ability to work with high-level executives, remaining professional and courteous with all staff.
• Handle general office operations and assist with ad hoc tasks as needed.

• 2 – 5 years of experience supporting C-level executives.
• Knowledge of Concur and Salesforce.

• Bachelor's degree is preferred.

• PTO.
• 401(K).
• Monthly travel reimbursements.
• Cell phone reimbursement and more.