Executive Assistant

Why Join Ivo?

Every civilization runs on the same infrastructure: agreements between people who don't fully trust each other. Sumerians pressed them into clay. Romans carved them into stone. We bury them in 80-page PDFs.

The way those agreements are reviewed hasn't changed in four thousand years — a human reads the whole thing and tries not to miss anything. We're building the AI that finally changes that. Ivo is the contract intelligence platform of choice for companies like Uber, Meta, Canva, and IBM, and Intel. We recently raised our Series B and have grown 800% over the last 12 months.

We’re hiring an Executive Assistant to support our CEO & co-founder.

This is a pure EA role: calendar, travel, inbox, expenses, and the dozens of small things that make a CEO’s week run. It sits at the center of how Ivo operates. You’ll be the person who knows where the CEO needs to be, what he needs to read before he gets there, and what needs to happen the moment a meeting ends.

The CEO’s calendar is a mix of customer meetings, board and investor work, recruiting, internal 1:1s, product reviews, and travel. The role is fast, varied, and high-trust. You’ll handle confidential information daily and be a first line for things that hits his inbox or his door.

This is an in-office role, five days a week, alongside the CEO and the rest of the SF team. We believe great work happens best when we’re together, and this role in particular only works in person.

The CEO is your primary partner. Over time, you may also provide support to other members of the executive team as the company grows. We’ll be thoughtful about scope: your bandwidth and judgment lead the way, and we won’t stretch you so thin that the CEO doesn’t come first.

• Manage the CEO’s calendar end to end: scheduling, rescheduling, prioritizing, and protecting time for the work that matters most.

• Make hard trade-offs in real time. When two important things conflict, you make the call (or know when to escape).

• Book and manage all travel (flights, hotels, ground transport, on-site logistics) for a CEO who travels often, including domestic, international, and customer trips.

• Build clean, complete itineraries. Anticipate what could go wrong and have a plan B before it does.

• Handle expenses, receipts, and reimbursements promptly so nothing piles up.

• Triage the CEO’s inbox: surface what’s urgent and make sure nothing important slips through.

• Track follow-ups and commitments, internal and external, and help close the loop where necessary.

• Restaurant reservations, gifts, personal logistics that bleed into the workday, the dozens of one-off asks a week.

• Help host visitors in the SF office (customers, candidates, partners) so every touchpoint with Ivo feels considered.

• Spot patterns and quietly fix them. If something keeps going wrong, you build the system that prevents it.

• 4+ years supporting a CEO, founder, or senior executive in a fast-moving environment, such as a startup, top-tier consulting or banking, or a high-bar in-house EA role.

• Exceptional organization. You can hold a hundred moving pieces in your head and on paper, and never drop one.

• Strong written communication. You can draft a polished note to a board member, a warm reply to a candidate, and a tight internal update, all in the CEO’s voice.

• Comfort with the unglamorous. Calendars, expense reports, and dinner reservations are most of the job, and you take pride in doing them perfectly.

• In-person, in San Francisco, five days a week, with flexibility on hours when travel or events demand it.

• Experience supporting a founder through a Series B or scale-up phase.

• Comfort with tools like Google Workspace, Slack, Notion, Ramp, and travel platforms (or you can pick them up in a week).

• A sense for hospitality. You make people feel taken care of, whether that’s a board director visiting the office or a candidate flying in.

Location: San Francisco, in-office five days a week. Our HQ is at 100 Montgomery Street in downtown SF, a short walk from Embarcadero BART.

Hours: Standar…