Practice Assistant – Transactional

• Provide high-quality administrative support to a group of lawyers and professionals in a team environment
• Communicate with clients, lawyers, and co-workers via email, telephone, and in person
• Answer telephone calls, respond to routine questions, route calls, arrange conference calls, and greet clients
• Manage a higher-than-normal volume of scheduling for a busy practitioner
• Handle multiple competing scheduling requests
• Schedule domestic and foreign travel, including flights, hotels, and car rentals
• Prepare, organize, and process reimbursements, invoices, and check requests
• Collect and prepare information for conflict checks, open new client matters, and draft engagement letters, scope letters, and other documents
• Guide lawyers in completing and submitting required forms
• Apply client-specific billing guidelines to client invoices
• Open, prioritize, and distribute paper and electronic mail
• Coordinate mailings, deliveries, copying, scanning, and printing
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations
• Draft routine business correspondence, forms, and documents under lawyer/professional supervision
• Enter and manage lawyer work requests in the Firm's workflow tool and complete them by deadlines
• Perform electronic and paper filing and maintain files in the document management system
• Photocopy, scan, compile, and distribute documents
• Coordinate services from office services, IT Help Desk, document services, accounting, billing, and records
• Assist lawyers with time entry, billing, and collection
• Complete complex or high-volume assignments accurately and promptly
• Perform clerical duties for non-legal departments
• Handle special projects and assigned duties

• Advanced knowledge of Microsoft Office Suite and Adobe
• Experience with document management systems
• Experience with electronic signature software programs
• Proficiency in administrative assistant functions and advanced communications skills
• Ability to thrive in a fast-paced environment and coordinate multiple competing tasks and demands
• Superb attention to detail, grammar, and punctuation
• Ability to articulate thoughts and effectively present innovative ideas and findings
• Ability to take direction and work independently with little supervision
• Ability to work effectively with others
• Effective and professional interpersonal and communication skills
• Ability to write clearly and professionally, with excellent proofing skills
• Strong work ethic and commitment to maintaining confidentiality
• Bachelor's degree OR 4–5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred
• Ability to sit or stand for extended periods
• Moderate or advanced keyboard usage
• Ability to lift and carry up to thirty pounds

Demonstrates advanced proficiency in Microsoft Office Suite and Adobe, along with strong administrative support capabilities in a legal environment. Excels in communication, organization, and attention to detail while managing multiple tasks and deadlines effectively.

• Advanced Microsoft Office Suite
• Document Management Systems
• Electronic Signature Software
• Administrative Assistant Functions
• Interpersonal Communication Skills

• Scheduling
• Reimbursement Processing
• Drafting Legal Documents
• Time Entry
• Proofreading

• Attention to Detail
• Effective Communication
• Ability to Work Independently
• Strong Work Ethic
• Interpersonal Skills

• Legal Administrative Support
• Client Management
• Billing Guidelines
• Confidentiality
• Fast-Paced Environment

• Document Management System
• Electronic Signature Software
• Microsoft Word
• Microsoft Excel
• Microsoft Power Point