Senior Administrative Assistant

• Manage calendars for three Senior Directors, balancing priorities and proactively resolving conflicts
• Coordinate internal/external meetings across teams, leaders, and time zones
• Manage domestic/international travel, including itineraries, transportation, and schedule changes
• Support leadership meetings, offsites, and team events, including scheduling and logistics
• Partner with the Chief of Staff, Executive Assistant, and administrative partners on team operating rhythms and cross-functional coordination
• Manage expenses, purchase requests, and other administrative processes accurately and on time
• Track key deadlines, commitments, and follow-ups across the leaders supported
• Find opportunities to simplify administrative processes and improve team coordination
• Handle sensitive/confidential information with sound judgment and discretion
• Provide broader administrative support during peak periods and key team moments

• Located in a designated hub and willing to work in-office at least 3 days per week, with additional on-site days as business needs require
• 7+ years of administrative experience, including supporting multiple senior leaders in a fast-paced environment
• Strong calendar management and prioritization skills across multiple leaders/time zones
• Experience coordinating domestic/international travel and managing last-minute changes
• Excellent organization, attention to detail, and follow-through
• Strong written/verbal communication skills
• Proven ability to collaborate with administrative partners, Chiefs of Staff, and senior leaders

Demonstrates extensive administrative expertise with a focus on calendar management, travel coordination, and cross-functional collaboration. Proven ability to handle sensitive information with discretion while improving team processes and supporting senior leadership effectively.

• Calendar Management
• Travel Coordination
• Organizational Skills
• Written/Verbal Communication
• Collaboration with Senior Leaders

• Administrative Processes
• Expense Management
• Meeting Coordination
• Logistics Management
• Deadline Tracking

• Attention to Detail
• Prioritization Skills
• Sound Judgment
• Discretion

• Fast-Paced Environment
• Cross-Functional Coordination
• Team Operating Rhythms
• Sensitive Information Handling