Personal Assistant

Reports Founder and General Partner, Security-Focused VC Fund + Incoming CISO

This is a uniquely integrated Personal Assistant role designed to grow into Executive Assistant and, ultimately, Chief of Staff responsibilities.

The client is a serial cybersecurity entrepreneur and investor:
Founder and General Partner of a $50M cyber-focused venture fund, an incoming CISO (Chief Security Officer) at a major company, and an active advisor, consultant, and angel investor. He also hosts a podcast and speaks at conferences and keynotes. His business and personal lives are deeply intertwined, and he is looking for a true right-hand person to amplify everything he does.

The starting focus is intentionally on the personal side. The client has a significant backlog of personal tasks, errands, and unmanaged life logistics that consume mental bandwidth he would rather invest in his work and family. The right person will get his personal life onto a system, then earn their way into increasing business and strategic responsibilities.

The vision:
Year 1 is PA-heavy with growing EA work. Year 2 is full EA with strategic operations. Beyond that, this role becomes a Chief of Staff position, running both the client's professional and personal life such that he effectively reports to you on what to prioritize. As his career and ventures grow, so does the scope, influence, and compensation tied to this role.

The role starts here. There is a stacked-up personal backlog that needs to be cleared and systemized. There is no real to-do list today as the backlog lives in the client's head. Part of week one is extracting it. Current examples include:

• Coordinating contractors and vendors, such as Task Rabbit for lighting fixes and handyman jobs
• Managing returns, donations to Goodwill, and items to sell on eBay
• Building a relationship with a quality tailor and routinizing alterations, for example the last Friday of every month
• Coordinating with the auto shop: drop-offs, pickups, and status checks
• Sorting out food and meal logistics. The client does not eat well due to back-to-back meetings
• Planning date nights, Mother's Day, gifts, and family occasions proactively
• Booking and managing travel, such as recent trips to LA and China, before they become last-minute fires
• Coordinating special events such as poker nights and dinners
• Anticipating life moments: making sure a clean suit is ready before a gala, not the morning of

• Take ownership of every personal errand, task, and logistical loose end. If you see something, handle it without being asked.
• Build standing systems so the same problems do not recur: tailoring, returns, household maintenance, gifting, travel prep, and meal planning.
• Proactively manage household staff including identifying, hiring, and overseeing housekeepers, chefs, and other support personnel.
• Coordinate home maintenance, service appointments, and keep all household systems running smoothly.
• Manage the residence at the Ritz-Carlton Residences, building relationships, coordinating services, and keeping it guest-ready.
  
  Note:
  
  the building has a concierge.
• Manage household packages, returns, and mail. Handle personal errands as needed.

• Coordinate scheduling between the client and his wife, a celebrity chef with two SF restaurants who has her own PA. This is currently a major pain point. Partner closely with her PA on shared logistics.
• Handle kid-related items such as school pickup in emergencies and summer break planning. This is not a babysitting role as there is a nanny, but proactive thinking about family routines is welcomed.
• Plan date nights, special occasions, Mother's Day, family events, and personal celebrations proactively.
• Support dietary preferences and health-related logistics, including meal planning and ensuring the client has eaten at the right times given his back-to-back meeting schedule.
• Handle personal appointments and medical scheduling.
• Manage gifts: buying and sending for personal and professional occasions.
• Own end-to-end personal and professional travel: research, booking, itineraries, ground transportation, and contingency planning. Recent examples include LA and China.
• Proactively identify business-adjacent opportunities during travel, including investor meetings, strategic stops, and schedule optimization across trips.

• Manage personal assets including…