Executive Assistant – Product Development

• Coordinate and perform complex administrative, operational, and project support activities for senior leaders within Disney Entertainment & ESPN Product & Technology
• Independently manage executive calendars, travel, communications, meetings, events, presentations, reporting, and department operations
• Serve as a trusted partner to executive leadership and provide mentorship and guidance to fellow Executive Assistants
• Establish and document team best practices and provide backup support across the executive assistant team
• Manage complex calendars, appointments, meetings, travel, registrations, and logistics
• Plan and coordinate large-scale meetings, programs, and events involving stakeholders, international travel, technology requirements, accommodations, and catering
• Serve as a primary contact for internal and external inquiries, including confidential communications
• Draft and edit sensitive correspondence, communications, and materials
• Support global travel needs, including collecting and processing visa-application documentation
• Maintain office equipment, supplies, and inventory
• Represent the department in meetings and prepare briefing materials, presentations, and supporting documentation
• Provide administrative and project coordination support for departmental initiatives, programs, and projects
• Manage schedules, calendars, milestones, timelines, action items, deliverables, and stakeholder communications
• Coordinate program and project meetings and events
• Manage small-scale projects and special assignments of moderate scope and impact
• Create, maintain, and distribute reports, presentations, proposals, spreadsheets, databases, dashboards, and other business materials
• Analyze and track data trends and produce accurate reporting to support executive decision-making, planning, and operational effectiveness

• At least five (5) years of executive or business support experience, including experience supporting senior executives in a fast-paced, high-pressure environment
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel)
• Expert verbal and written communication skills
• Ability to communicate at all levels within the organization
• Proven ability to work with confidential information while exercising sound judgment and decision-making
• Ability to prioritize, meet deadlines, make decisions, and change course of action quickly
• High school diploma
• Working knowledge of Mac Operating Systems (preferred)
• Proficiency in project management tools such as Airtable, Smartsheet, or Asana (preferred)
• Proficiency with AI-powered productivity and workflow tools such as Microsoft Copilot, Claude, or similar platforms (preferred)

Demonstrates expertise in executive support, including calendar management, travel coordination, and communication with senior leadership. Proficient in Microsoft Office applications and project management tools, with a strong ability to handle confidential information and prioritize tasks effectively.

• Executive Support Experience
• Microsoft Office Mastery
• Expert Verbal And Written Communication
• Project Management Tool Proficiency
• Confidential Information Management

• Calendar Management
• Travel Coordination
• Data Analysis
• Report Creation
• Project Coordination

• Sound Judgment
• Decision-Making
• Prioritization
• Adaptability

• Administrative Support
• Operational Support
• Event Coordination
• Stakeholder Communication
• Confidential Communications

• Microsoft Outlook
• Microsoft Word
• Microsoft Power Point
• Microsoft Excel
• Airtable
• Smartsheet
• Asana
• Microsoft Copilot
• Claude