Executive Assistant

About the Executive Assistant role

As an Executive Assistant at David AI, you'll largely support our CEO and internal teams by owning calendars, communications, travel, and the day‑to‑day operations of the office. Beyond that, you’ll take on cross‑functional projects and team experiences, helping keep things organized, moving quickly, and running smoothly as we scale.

• Plan and execute team events, offsites, and in‑office experiences.
• Own communications both to and from our CEO, knowing when to escalation or handle on your own.
• Support ad hoc projects across recruiting, legal, finance and business operations.
• Own complex calendar management, prioritization, and scheduling for internal and external teams.
• Manage travel planning and logistics, ensuring smooth execution for those on our team + prospective candidates.
• Run day‑to‑day office operations, including managing vendors, supplies, and maintaining a high‑functioning workspace.

• 3+ years of experience in an Executive Assistant, Office Manager, or similar role.
• Highly organized with strong attention to detail.
• Excellent communicator, both written and verbal.
• Strong judgment; you know when to escalation and when to act independently.
• Comfortable operating in ambiguity and moving quickly.
• Discreet and trustworthy with sensitive information.
• Proactive and resourceful, you don’t wait for instructions when it comes to getting the job done.

• Prior experience in a similar role at a startup.

• Unlimited PTO.
• Top‑notch health, dental, and vision coverage with 100% coverage for most plans.
• FSA & HSA access.
• 401k access.
• Meals 2x daily through Door Dash + snacks and beverages available at the office.
• Unlimited company‑sponsored Barry’s classes.