Office Assistant

Description We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment.

Responsibilities:

- Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors.

- Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered.

- Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas.

- Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings.

- Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage.

- Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly. Requirements - Previous experience in office coordination, reception, or administrative support within a detail-oriented setting.

- Strong interpersonal and communication skills with the ability to interact effectively with visitors, staff, and external partners.

- Proficiency with Microsoft Office applications, Microsoft Teams, and standard scheduling tools.

- Ability to work independently, stay organized, and manage changing priorities with minimal supervision.

- Experience handling receptionist responsibilities, inbound calls, and general clerical tasks.

- Comfortable with document scanning, record organization, and other routine office support activities. Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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