Administrative Assistant - Commercial Real Estate

Company Description

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company.

Procom’s areas of staffing expertise include:

• Application Development
• Project Management
• Quality Assurance
• Business/Systems Analysis
• Data warehouse & Business Intelligence
• Infrastructure & Network Services
• Risk Management & Compliance
• Business Continuity & Disaster Recovery
• Security & Privacy

Specialties

• Contract Staffing (Staff Augmentation)
• Permanent Placement (Staff Augmentation)
• ICAP (Contractor Payroll)
• Flextrack (Vendor Management System)

On behalf of our client, Procom Services is searching for an Administrative Assistant - Commercial Real Estate for a contract opportunity in San Francisco (Financial District), CA.

The successful candidate will be able to demonstrate core competencies in the following areas:

• Provide administrative support for REMS management team. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing
• Establish and maintain strong and positive relationships with all property tenants, vendors, and contractors.
• Establish and maintain property, lease and vendor files (including but not limited to contact lists, inventory lists, correspondence, etc).
• May assist with monitoring aged receivables and collection efforts on a monthly basis
• Assist Property Management staff in preparation of various reports including, but not limited to, monthly and quarterly reports.
• Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary.
• Assist with coding invoices for payment and processing
• Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as IMPAK.
• Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions.
• Other duties as assigned.

The successful candidate will possess the following required degrees, certificates or competencies:

• Proficient in Microsoft Office Suite.
• Familiarity with real estate software such as Yardi, MRI, etc.
• Familiar with contract and leasing agreements preferred.
• High School Diploma or GED required.
• Independent, self-starter, team player, attention to detail.
• Provides high degree of professional customer service to both internal and external parties.
• Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.
• Ability to work well under pressure with strong personalities.

ASAP

3 to 4 months

All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.