Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative and operational support for a growing organization in San Francisco, California. This is a Contract position expected to run 3-6 months, with the possibility for full time conversion for the right person to expand into a broader strategic support role over time. The ideal candidate brings strong judgment, excellent communication, and the ability to keep priorities moving in a fast-changing environment while partnering closely with senior leaders and cross-functional teams.

Responsibilities:

• Manage a complex executive calendar, coordinate scheduling priorities, and ensure meetings are organized efficiently.

• Arrange internal and external meetings, prepare logistics, and provide day-to-day administrative support that keeps leadership focused on key business needs.

• Support leaders across multiple functions, including Marketing, Creative, and Development, by improving coordination and follow-up on shared initiatives.

• Help structure daily and weekly workflows by tracking priorities, organizing tasks, and keeping critical activities on schedule.

• Assist with travel planning and related arrangements for executives and leadership meetings as needed.

• Contribute to HR-related administrative projects and provide support for people-focused initiatives when requested.

• Facilitate communication across departments to improve alignment, resolve scheduling conflicts, and maintain operational flow.

• Provide broad administrative and operational assistance in an evolving organization that is building stronger internal structure.

• Identify opportunities to improve processes and bring greater organization to executive and team support activities.