Administrative Assistant to Research Services Team

Role Overview Dodge & Cox is seeking an experienced and dynamic Administrative Assistant to join our Research Services team within the Equity Research Department. This role supports a team of Vice Presidents and operational leaders across Research Services, Equity Technology, ESG, and Investment Stewardship. Providing project-based and ongoing administrative support that enables the team to focus on strategic and operational priorities.

The work is team-oriented and often project-driven, with responsibilities that shift in scope and urgency throughout the year. The Administrative Assistant works as part of a collaborative team of administrative professionals and partners cross-functionally across the department.

• Manage calendars, schedule meetings, and coordinate logistics end to end for supported leaders — including room setup, AV, catering, agendas, and materials.
• Coordinate recurring meeting cycles and governance committees across multiple teams, some with seasonal intensity.
• Coordinate AI program logistics, including steering committee meetings, training sessions, and scheduling.
• Route and track vendor contracts through Legal, managing timelines and renewal documentation.
• Serve as the firm's primary travel agency liaison; coordinate domestic and international travel, process expense reports, and maintain location tracking and compliance reporting.
• Support special projects as assigned, with scope expanding over time.
• Provide mutual coverage across the administrative team during peak periods or absences.
• Perform routine administrative tasks including expense processing, service requests, shipping, copying, and scanning.
• Plan team and departmental events as needed.

Exercises discretion and sound judgement at all times in handling confidential, sensitive, and material non-public information (MNPI) Exceptional verbal and written communication skills, with strong proofing and editing abilities Highly organized, detail-oriented, reliable, accountable, intellectually curious, proactive, and service-oriented, with strong follow-through Project-minded and adaptable, comfortable with work that varies day to day and shifts as priorities change; able to support multiple leaders and work streams simultaneously Flexible and steady under pressure, able to thrive in a dynamic environment while managing competing priorities and meeting deadlines Resourceful and solutions-oriented, comfortable navigating ambiguity and building a cross-firm network to find answers Collegial and collaborative, with strong interpersonal skills and emotional intelligence;

able to work both independently and as part of a team, and comfortable proactively soliciting input and feedback Enthusiasm for continuous learning and building skills to improve effectiveness and efficiency, including comfort with AI tools and emerging technology.

• Four-year college degree preferred (B.A. or B.S.)
• 5+ years of experience supporting a senior team or operational leaders, preferably in a financial institution
• Adept at using the Microsoft Office suite (PowerPoint, Excel, Word, Teams), Adobe Acrobat, and collaborative tools (SharePoint, M365)
• Experience working with and troubleshooting multiple devices and operating systems
• Fluent with AI tools such as Copilot, Claude, and Gemini, and able to apply them to everyday tasks
• Able to quickly learn and adopt new database and software systems
• Strong project coordination skills, with the ability to manage logistics across multiple concurrent initiatives

The salary range for this position is $100k - $120k. The listed pay scale denotes only the pay range of the base salary and does not include discretionary bonus compensation, which may make up an important…