Office Coordinator - San Francisco, CA

Job Description:

San Francisco Office Coordinator

Location:

Sotheby’s International Realty, Marina Brokerage

Sotheby’s International Reality is searching for an experienced Office Coordinator for the San Francisco, Marina office. The Office Coordinator is responsible for providing a high-touch level of hospitality and representing the brand and services Sotheby’s International Realty can provide, by anticipating and responding to the needs of clients, vendors, and the public, while maintaining a personable, team-oriented, and professional disposition. The Office Coordinator is also responsible for providing general administrative support to fellow staff and sales associates.

• Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team.

• Assemble recruiting packages and marketing materials for management use.

• Set up in-office trainings and office events, including ordering food, set up chairs, on-screen presentations, and printed handouts, as well as greeting and tracking all attendees.

• Submit monthly expense reports for management team.

• Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates.

• Enter and update all listings and sales into appropriate databases, track necessary changes.

• Submit properties live on websites.

• Provide cross-functional support to marketing and transaction team members as needed.

• Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.

• Answer phones and direct callers to the appropriate destination.

• Submit signage posting/removal requests, manage A-frames and all sign orders.

• Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed.

• Order coffee supplies and maintain coffee and refreshments needs.

• Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes.

• Coordinate with IT team to manage equipment updates and agent requests.

• Order and track messenger services.

• Process all incoming invoices.

• Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.

• Prepare and send tour sheets weekly.

• Maintain intra-office phone and email lists, distribute as needed.

• Maintain a high level of confidentiality at all times.

• Maintain a professional, organized, and clean work environment.

• Other duties as assigned by management to assist in the operation of the office/department.

• Strong customer service skills with excellent communication skills, both verbal and written.

• Ability to interact successfully with both internal and external customers at all levels.

• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.

• Real Estate background preferred.

Sotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house.

Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next.Home to some of the most…