Administrative Assistant - Multi Inn Opera​/Suites at Fisherman's Wharf Resort

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

The Administrative Assistant performs clerical duties including correspondence, scheduling, calendar maintenance, answering phones, screening calls, taking messages. Develops and prepares presentation materials, sets up and maintains files, makes appointments and travel arrangements, schedules and coordinates internal and off-site meetings. Uses computer skills to enter and maintain data, coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled.

Club Wyndham Inn at the Opera: 333 Fulton St, San Francisco, CA 94102

Suites at Fisherman's Wharf: 2655 Hyde Street San Francisco, CA 94109

• Provides general administrative support to Site Director including all forms of correspondence & communication, phone, calendar scheduling & maintenance, travel arrangements, meeting and presentation materials, special projects, etc.
• Liaises regularly with other operations teammates and business functions to augment administrative responsibilities & directives on behalf of Site Director.
• Compiles, develops & analyzes information for inclusion in reports, presentation materials, charts, graphs, tables, etc. Maintains department staffing information including job descriptions, organizational charts, scheduling of performance reviews;
  Assists in budget preparation and control activities, administers programs, projects and/or processes specific to the department and business unit.
• Serves as liaison with others within and outside the company regarding administrative issues related to all department functions, including careful handling of owner complaints and sensitive/confidential issues. Responsible for equipment inventory and disposal.

• Strong attention to detail
• Accounting and Invoice experience
• Ability to met deadlines
• High School Diploma or equivalent. Associate's degree preferred.
• Excellent organizational and strong communications skills, including verbal and written required.
• High level of organizational and multi-project tasking skills required
• Ability to respond to rapidly changing conditions with agility and imagination, capitalizing on opportunities.
• MS Exchange, Outlook, Office Suite, Word, Excel, SharePoint, PowerPoint.
• 1 years of related administrative and accounting experience; hospitality services industry experience desirable.

We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Certain benefits may be available to associates working fewer hours where required by applicable law. Travel + Leisure Co. benefits include:

Note:

Temporary and/or seasonal associates are ineligible for Paid Time Off.

• Medical
• Dental
• Vision
• Flexible spending accounts
• Life and accident coverage
• Disability
• Wish day paid time to volunteer at an approved organization of your choice
• 401k with employer match (subject to eligibility requirements, including tenure - speak…