Executive Assistant to Co-Founder

Travel: Must be willing and able to travel internationally as needed

Our client is a fast-growing San Francisco-based startup seeking a highly organized, proactive, and polished Executive Assistant to support the Founder. This is a high-visibility role for someone who thrives in a fast-paced, entrepreneurial environment and can anticipate needs, manage competing priorities, and operate with a high level of discretion.

The ideal candidate is resourceful, tech-savvy, and comfortable working across a variety of platforms and systems. This person will serve as a trusted partner to the Founder and will have the opportunity to work closely with leadership across the company.

• Provide comprehensive administrative and executive support to the Founder.
• Manage a complex and constantly evolving calendar, including scheduling internal and external meetings.
• Serve as a gatekeeper and primary point of contact for the Founder.
• Prepare meeting materials, agendas, and other documents as needed.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and logistics.
• Manage expenses, invoices, signatures, and other administrative matters.
• Coordinate meetings, events, dinners, and other company or personal engagements.
• Conduct research and gather information to support the Founder's priorities and decision-making.
• Assist with special projects and other time-sensitive initiatives as needed.
• Work closely with internal teams and external partners to ensure priorities are communicated and executed efficiently.
• Help improve administrative processes and implement systems that increase organization and efficiency.
• Utilize a variety of technology, productivity, communication, and organizational platforms to support the Founder and the broader team.
• Travel internationally with the Founder as needed.

• 3-10 years of experience supporting a Founder, CEO, or senior executive.
• Experience working in a startup, entrepreneurial, or fast-paced environment preferred.
• Must be willing and able to travel internationally with the Founder as needed.
• Highly organized, proactive, and able to manage shifting priorities with discretion and sound judgment.
• Strong written and verbal communication skills with a warm, polished presence.
• Resourceful and solutions-oriented with strong attention to detail.
• Proficient across a variety of technology and productivity platforms, with the ability to quickly learn and adapt to new systems and tools.
• Comfortable working across multiple platforms for calendar management, communication, travel, expenses, document management, and other executive support functions.
• Ability to anticipate needs and operate independently with minimal direction.
• High level of discretion and professionalism when handling confidential information.
• $150,000-$200,000 annual salary.
• Opportunity to work closely with the Founder of a fast-growing company.
• Collaborative, entrepreneurial, and high-energy work environment.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.