Administrative Assistant

Administrative Assistant Duration: 5 6 Months

Location:

San Francisco, CA 94105

Position Overview

Seeking a polished, proactive, and highly organized Administrative Assistant to support Managing Directors and Directors in a fast-paced environment.

The role requires strong calendar management, travel coordination, meeting support, and general administrative skills.

• Manage complex calendars and coordinate meetings, conference rooms, and meal arrangements.
• Provide daily administrative support to senior management.
• Coordinate complex domestic/international travel, including flights, hotels, car rentals, and car services.
• Manage travel itineraries and Concur bookings.
• Process and track expense reports and reimbursements through Concur.
• Prepare presentations, reports, correspondence, and other business documents.
• Assist with meeting logistics, visitors, phone calls, and ad hoc projects.
• Handle confidential information with discretion.
• Manage multiple priorities accurately and meet deadlines with minimal supervision.

• Prior Administrative Assistant or Executive Assistant experience.
• Hands-on Concur experience is required and non-negotiable.
• Experience with travel booking, itinerary management, and Concur expense support.
• Strong organizational, time-management, communication, and interpersonal skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace, and related business systems.
• Professional phone manner and ability to interact with senior management.
• Proactive, independent, adaptable, and comfortable working in a fast-paced environment.
• Education:
  
  College degree preferred or equivalent experience.