Document Control Manager

Job Description

Our client, a recognized leader in the construction and engineering design industry, is seeking a skilled and detail-oriented Document Control Manager to join their team on a full-time basis in San Francisco, CA. Ideal candidates will have experience establishing, administering and continuously improving document/data management systems, standards, procedures and compliance processes. The Document Control Manager oversees the systems, standards, quality, compliance and controlled issuance of project documentation for large-scale design and construction projects, coordinating closely with project managers, engineers, consultants and contractors.

The salary range is $90,000 - $110,000.

RESPONSIBILITIES:

• Develop, manage, and enhance document and data control systems, recordkeeping procedures, standards and associated compliance practices.

• Administer SharePoint project sites, including document workflows, user access, version management and project compliance controls.

• Maintain consistent processes for collecting, filing, distributing, reviewing, versioning and formally releasing project documentation

• Examine contract and construction documentation to confirm internal and external project deliverables meet established requirements and standards.

• Recognize documentation that does not meet requirements, assess potential solutions and recommend corrective action.

• Coordinate the preparation, quality review, and official release of design packages, including drawings, specifications, basis of design documents, reports and other project materials.

• Participate actively in design and construction project team activities.

• Train project team members on document control processes and practices.

• Monitor project deliverable schedules and internal meeting calendars to identify documentation needs.

• Create and maintain standardized templates, document formats, reporting tools and design deliverable libraries using Word, Excel, PowerPoint, and G-Suite products to promote consistency and adherence to organizational standards.

QUALIFICATIONS:

• At least 5 years of direct Document Control Management experience. Large-scale design and construction project experience is strongly preferred.

• Four-year degree preferred. A two-year technical degree supplemented by coursework or seminars in engineering change control, change requests, contract administration, or project management is also acceptable.

• Working knowledge of contracts and construction.

• Experience supporting mission-critical/data center design projects Understanding of applicable codes, standards and construction/engineering practices.

• Detail-oriented with the ability to identify errors and take appropriate action.

• Familiarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, Pro Core, Autodesk Forma, G-Suite and other file management software.

• Self-motivated and proactive professional with demonstrated ability to work independently and contribute effectively within a team.

• Strong customer service and interpersonal abilities, with experience communicating effectively with both internal and external business partners.

• Excellent written and verbal communication skills.

PHYSICAL REQUIREMENTS:

• May be tasked with lifting, carrying, pushing or pulling up to 15-25 lbs., if able to do so.

• Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time.

• Must be able to bend at the knees and waist frequently

• Must be able to repetitively use a telephone and a computer mouse and keyboard.

All employment is contingent on candidates providing at least two positive professional references from prior managers.

We are looking for local candidates only. U.S. Citizens and those…