Executive Assistant

Advantage HQ is a tech-enabled growth firm helping leading brands scale profitably and predictably. We combine full-service performance marketing with proprietary technology, including:

• A creator marketplace managing over 80,000 influencer partnerships monthly
• An AI-powered platform to streamline discovery, outreach, and whitelisting
• Proven playbooks across influencer marketing, paid media, performance creative, and conversion optimization

We partner with over 200 high-growth DTC brands across beauty, wellness, lifestyle, and health. Our team of 185+ operators, analysts, strategists, and creatives manages over $500M in annual media spend and drives meaningful bottom-line impact for our partners.

As we continue to scale, we're looking for an exceptional operator to build the systems, accountability, and execution engine that will power the next chapter of our company.

We are looking for an exceptional Executive Assistant to provide high-level support to our executive leadership team.

This is not a traditional administrative role. Your mission is simple: make our executives more effective.

You will act as a trusted partner to leadership, helping manage priorities, calendars, communication, meetings, projects, and follow-ups across a fast-moving global organization.

You will need to anticipate what is needed before being asked, stay several steps ahead, and bring structure to an environment where priorities can change quickly.

The right person will be highly organized, proactive, discreet, resourceful, and comfortable working with senior leaders. You should be someone who naturally takes ownership, follows through, and can be trusted to handle important information and responsibilities with minimal supervision.

Success in this role means our executives spend less time managing logistics and more time making decisions, leading teams, and building the business.

What You Will Own

Executive Support

• Manage and optimize executive calendars, schedules, meetings, and appointments.
• Protect executive time by prioritizing meetings and commitments based on business impact.
• Prepare executives for meetings by ensuring agendas, documents, and relevant information are available in advance.
• Coordinate internal and external meetings across multiple time zones.
• Manage meeting logistics, invitations, rescheduling, and follow-ups.
• Anticipate scheduling conflicts and proactively resolve them.
• Handle confidential and sensitive information with a high level of discretion.

Executive Communication

• Help manage executive email and communication workflows.
• Draft, organize, and follow up on communications when appropriate.
• Ensure important messages, requests, and action items do not get lost.
• Coordinate communication between executives, department leaders, clients, partners, and external stakeholders.
• Maintain a high standard of professionalism in all executive communications

Meeting & Follow-Up Management

• Attend key meetings when required and capture important decisions, action items, and commitments.
• Maintain clear follow-up lists and ensure owners are accountable for deadlines.
• Proactively remind stakeholders about outstanding commitments.
• Track important decisions and ensure they move from discussion to execution.
• Help executives maintain visibility across multiple priorities and initiatives

Project & Priority Management

• Support executives with company-wide projects and strategic initiatives.
• Coordinate projects across multiple departments and stakeholders.
• Maintain project timelines, deadlines, and deliverables.
• Identify potential delays or blockers and elevate them early.
• Follow up with team members to ensure commitments are completed.
• Help turn executive priorities into organized action plans

• Conduct research and prepare summaries, briefs, and presentations as needed.
• Gather information to support executive decision-making.
• Prepare meeting briefs, talking points, agendas, and background materials.
• Research companies, candidates, partners, vendors, markets, and other business topics.
• Summarize complex information into clear, concise insights.

• Assist with appropriate personal or administrative tasks that allow executives to remain focused on business priorities.
• Coordinate appointments, reservations, and time-sensitive personal logistics when required.
• Handle sensitive requests with professionalism and discretion.
• Maintain clear boundaries between personal support and business responsibilities.