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Recruiting Coordinator
Job in
San Francisco, San Francisco County, California, 94199, USA
Listed on 2026-03-03
Listing for:
BrainCo
Full Time, Part Time
position Listed on 2026-03-03
Job specializations:
-
Business
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HR/Recruitment
Talent Manager
Job Description & How to Apply Below
Brain Co. is at the forefront of product ionizing artificial intelligence for real-world problems, propelling advancements and shaping the future with pioneering work. Our mission is to ensure that the transformative powers and automation of AI are applied to real-world problems in various governments and industries where manual work is still dominant.
About the Role
We're looking for a contract Recruiting Coordinator to support our fast moving hiring efforts. This role will be instrumental in ensuring a seamless candidate experience and keeping our recruiting operations organized and efficient. You'll partner closely with recruiters, interviewers, and hiring managers to schedule interviews, maintain systems, and create a white-glove experience from first touch to in person on-sites.
This is a hands on, detail oriented role perfect for someone who thrives in a fast-paced environment, loves logistics, and enjoys making the hiring process feel personal, organized, and professional. This is a contract position with potential for full-time based on performance and our business needs.
What We're Looking For
- 1+ years of experience in recruiting coordination, executive support, or operations
- Highly organized and detail-oriented. You thrive in the details and don't let things slip
- Exceptional communicator; clear, kind, and confident in writing and over Zoom
- Experience with tools like Ashby, Google Calendar, Slack, and Notion
- Comfortable working independently and juggling multiple priorities
- Able to work part-time (+20 hours/week) and based in San Francisco HQ
- Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned
- Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming
- ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes
- Operational Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed
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