Senior Project Coordinator - San Francisco

Senior Project Coordinator

At Perkins&Will, we passionately believe that design can transform lives and enhance communities, creating healthy, sustainable places to live, learn, work, play, heal, move, and explore. We're in it for the greater good; we design to create places with meaning, and we design with purpose. Join the brightest minds in architecture! Our San Francisco studio is currently recruiting for a talented Senior Project Coordinator with 6+ years of experience to join our team!

The Senior Project Coordinator will work closely with the Operations Director, Management Team, as well as across various project teams.

Common and Baseline Responsibilities

• Serving as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.
• Oversee team to ensure deadlines are met for operations initiatives and across projects
• Managing project data through new processes and/or in firmwide databases
• Supporting local implementation of corporate initiatives, as required
• Organize Project Coordinator team, delegate tasks and duties and overseeing that deadlines are met, improve team efficiency, act as problem solver
• Support Project Coordinators in terms of training and development
• Connect with Project Managers on need for Project Coordinator support
• Coordinate with consultants for timely invoicing.
• Prepare and assemble documentation to be issued to other parties, such as contracts, insurance requirements
• Assist Design Management team with data entry and file management.
• Update and manage various logs related to project work and operations work
• Coordinate workflow in between manager and the rest of the team.
• Update and follow up delegated tasks to ensure progress to deadlines.
• Coordinate with finance and accounting to ensure accurate information flow and contract invoicing.
• Write effective meeting minutes.
• Creation of new templates in order to facilitate more efficient processes
• Master Project Tracking for status, invoicing and scheduling
• Performing support and/or administrative tasks, as required
• Other duties as assigned by project manager.

High-level Summary of Critical, Baseline Technical Skills and Certifications

• Excellent communication skills and a strong team ethic
• Strong organization, multi-tasking, and time management skills
• Ability to interact professionally with office leadership and clients
• Ability to direct and motivate work efforts of others and handle stressful situations
• Ability to self-manage project assignments from start to finish with minimal oversight
• Collaborative and professional work ethic

• Effectively use Microsoft Office, Adobe

• 6+ years of experience
• Bachelor's in business, management, communications, architecture, or related field is desired

Qualified and interested candidates should submit a cover letter and resume

"Design has the power to inspire joy, uplift lives, and strengthen the spirit of community."

At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Wellness programs and mental health support
• Short- and long-term disability (STD/LTD)
• Life insurance
• 401(k) retirement plan
• Paid time off (PTO)

We also provide:

• A professional development stipend and dedicated time for continuing education
• Performance-based bonuses
• Engaging studio initiatives and events
• Active firmwide affinity groups and leadership development opportunities

Above all, our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.

Justice, Equity, Diversity & Inclusion

At Perkins&Will we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.

Compensation & Benefits

At Perkins&Will, we foster a culture that is diverse…