Partner Events Coordinator

Partner Events Coordinator

This is a supporting role on a Partner Events team, designed to carry the operational load of partner event activations. This includes booth logistics, sponsorship deliverables, vendor coordination, and on-site execution. The role will support the Partner Events Lead, who focuses on strategy, portfolio evaluation, and stakeholder alignment.

• Support end-to-end sponsorship deliverables for major partner conferences, including deadlines, asset submissions, portal management, and contractual obligations.
• Coordinate booth logistics such as build, AV, furniture, graphics, electrical, internet, lead capture, and teardown.
• Support speaking session logistics, including speaker submissions, slide deadlines, tech checks, and rehearsal scheduling.
• Assist with sourcing, briefing, and managing exhibit houses, AV vendors, labor, and freight partners.
• Coordinate shipping and freight logistics for booth properties, hardware, and swag.
• Build and maintain staffing schedules, booth duty rosters, and demo rotations for on-site staff.
• Coordinate on-site executive and customer meeting logistics.
• Provide on-site logistics support during show days, from load-in to load-out.
• Maintain the sponsorship intake tracker and evaluation framework.
• Compile post-event recaps and document repeatable playbooks for event execution.

Experience:

• 5+ years of experience in B2B event marketing, tradeshow management, or sponsorship execution roles.
• Direct experience managing sponsorship presence at major trade shows and conferences, specifically AWS re:
  
  Invent, Google Cloud Next, and Microsoft Ignite.
• Proven track record executing large-scale conference sponsor ships and booth activations.
• Experience managing exhibit house and AV vendor relationships end-to-end.
• Experience with sponsorship deliverable management, including exhibitor portals, asset deadlines, and show services orders.
• Demonstrated ability to build staffing plans, run-of-show documents, and on-site logistics.

Technical

Skills:

• Proficiency with exhibitor service portals and show management systems (e.g., Freeman, GES).
• Working knowledge of Salesforce and lead capture/scanning tools for pipeline attribution.
• Experience with procurement and contract management tools (e.g., Zip, Ironclad).

• Background in SaaS, cloud, or technology company partner/field marketing or tradeshow programs.
• Experience coordinating international event logistics.
• Familiarity with co-marketing programs and partner MDF processes.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.