Procurement Operations Specialist

Job Title
:
Procurement Operations Business Partner

Contract Duration: 1 year (Sep 15, 2026 – Sep 15, 2027) with potential to extend

Location
:
Hybrid at (Preferred days flexible, but 2 to 3 days per week in line with team norms)

First Preference to candidates from :
San Francisco, CA 94104

Pay Rate
: $120/hr on W2

Reason: Procurement Operations purchase request volume has grown

Notes: Finance team requires a procurement operations coordinator
, specialist, or analyst to handle high operational volume. The position relies on the ZIP platform to r
eview purchase requisitions and contract documents, coordinate with legal, security, and the people team, and participate heavily in the month-end close process
. The role as primarily tactical, designed to shepherd purchase requisitions through the system and translate procurement, finance, and legal terms into digestible language for business partners. They are seeking a "doer" focused on tactical buying and execution rather than strategic sourcing or influencing business decisions. Candidates should have experience at scaling and growing organizations and thrive in a fast-paced environment.

Every team
buys things, from software and professional services to research services, marketing, benefits, and facilities, and purchasing volume is growing quickly as the company scales. Procurement Operations is the front door for all of it. We sit inside Finance Operations and partner every day with requesters
, Legal, Security, Privacy, IT, and Accounts Payable to get purchases reviewed, contracted, and issued cleanly and compliantly on Zip, Ironclad, and Workday.

We are hiring a Procurement Operations Business Partner on a contract basis to add capacity as that volume grows. You will own the primary procurement relationship with a set of business teams such as G&A, People and Workplace, and Product, and flex across them as needs shift.
The job has three parts.
First, be the front door for your teams' purchase requests and get each one review ready.
Second, coordinate the cross functional reviews and contracting that move a request to a signed agreement and an issued purchase order.
Third, keep your portfolio's purchase orders and spend data clean through change orders, invoice questions, and month end. Success means requesters in your portfolio know exactly who to go to, their purchases move predictably, and Finance can trust the data behind them.

We use Claude as part of our daily workflow and are looking for someone who wants to help define what an AI native procurement operations function looks like, including how AI changes intake, document review, and requester support over the next few years.

This is an excellent role if you are detail oriented, learn new systems quickly, ask good questions about the why, and get satisfaction from unblocking other people rather than being the final decision maker. You can own a queue beginning to end with minimal supervision
, and you escape thoughtfully.

Procurement Operations Business Partners own the primary relationship with each business vertical and are the front door for intake and day to day purchasing requests
. Strategic Sourcing partners closely with us and owns the commercial outcome for larger vendor relationships, including negotiation strategy, contract terms, and ongoing vendor performance. Day to day you will work most closely with Legal, Security, Privacy, IT, and Accounting, the teams that review contracts, assess vendor risk, and keep the books accurate. You will report to the Procurement Operations Business Partner Lead.

• Serve as the day to day procurement partner
  for a
  portfolio of business teams
  , guiding requesters from initial request to an approved purchase order and a signed agreement.
• Review purchase requests and their supporting documents
  , including quotes, statements of work, order forms, and vendor agreements, for completeness, accuracy, and alignment with procurement policy, and coach requesters on what a clean submission looks like.
• Coordinate cross functional reviews with Legal, Security, Privacy, IT, and Finance so each purchase reaches the right stakeholders the first time and keeps moving, and step in to unblock requests that stall.
• Translate procurement, legal, and finance requirements
  into plain language for business partners, and represent the business need clearly back to those review teams.
• Manage purchase orders across their lifecycle
  ,…