Manager, Medical Congress & Events Management

Alumis Inc. is a precision medicines company with the mission to transform the lives of patients with autoimmune diseases. Even with treatment innovations of the last two decades, many patients with immunologic conditions continue to suffer - our goal is to fundamentally change the outcomes for these patients.

The Medical Congress & Events manager executes against aligned congress strategy and advisory board objectives with rigor, reliability, and a high standard of operational excellence. They ensure every HCP interaction, every congress presence, and every advisory board meeting reflects the caliber of science and patient commitment behind the Alumis name as we build towards launch.

• Serve as the primary operational lead for all Medical Affairs congress activities, with a primary focus on our Psoriasis therapeutic area, including high-priority dermatology congresses (e.g., AAD, EADV, Fall Clinical, Maui Derm), plus a gradually growing presence at Rheumatology conferences (EULAR, ACR) and any future indications as the pipeline expands
• Build and maintain detailed project plans, task trackers, and run-of-show documents for each congress; monitor milestones daily and elevate risks to leadership proactively and with clear options
• Own vendor relationships and contracts for congress execution end-to-end:
  Negotiating terms, holding vendors accountable to timelines and deliverables, and ensuring every partner upholds Alumis brand standards
• Execute end-to-end event logistics:
  Venue sourcing and contracting, catering, housing block negotiation, attendee registration, badging, and transportation coordination.(As needed) Coordinate end-to-end onsite logistics, including booth setup, meeting room management, staff badging, and real-time attendee support throughout the congress
• Conduct post-congress reconciliation:
  Structured Lessons Learned sessions to inform future congress planning cycles, followed by final invoice review and budget-to-actuals reporting
• Support virtual and hybrid congress configurations as needed, including platform setup, attendee communications, and technical coordination with A/V vendors
• This is an individual contributor, operational project leadership role responsible for end-to-end execution of Medical Affairs congresses and advisory boards in partnership with Medical Affairs leaders who define strategy and scientific objectives

• Coordinate all logistical details for Medical Affairs advisory council meetings including scheduling, venue or platform setup, catering, A/V, materials preparation, and attendee communications
• Manage KOL contracting end-to-end partnership with Legal and Compliance:
  Initiate agreements, track execution status, and confirm all contracts are fully executed prior to HCP engagement
• Maintain complete invoice records and coordinate with Finance to ensure timely payment and proper documentation
• Track advisory meeting budgets in real time; maintain reconciled actuals against approved spend, flag variances early, and report accurate accruals and provide forecasts for budget planning.
• Ensure delivery of professional and compliant experience
• Partner with onsite vendors for advisory meetings; manage setup, troubleshoot issues in real time, and ensure the meeting environment meets Alumis standards

• Partner with Medical Directors and Medical Affairs leadership, who define congress strategy, scientific objectives, KOL engagement priorities, and advisory board objectives, to translate those priorities into integrated operational plans and high-quality execution
• Maintain proactive, structured communication across stakeholders throughout each planning cycle:
  Provide regular status updates, surface decisions that require leadership input, and flag timeline risks before they become problems
• Translate operational details into clear, concise communications tailored to the audience
• Manage competing priorities and timelines across multiple concurrent congresses and advisory meetings, aligning internal partners around a shared calendar and escalating conflicts with recommended solutions
• Build and maintain strong working relationships with external vendors, ensuring accountability, clear scope of work, and timely resolution of issues without requiring leadership escalation for routine matters

• Ensure all congress and advisory activities are executed in…