Office & Business Operations Manager

Office & Business Operations Manager

Company: Prestige CM

Location: San Francisco, CA

Employment Type: Full-Time, In-Person (8:00 AM - 5:00 PM)

Salary: $50,000–$80,000 per year, depending on qualifications and experience

Prestige CM provides comprehensive design, project, and construction management services for public infrastructure projects
. The company supports clients throughout the project lifecycle, from early planning and design through procurement, construction, and final delivery.

Prestige CM provides services including project management, design management, permitting and approvals, procurement and bidding, contract administration, construction management, and owner representation
. Its work includes water systems, power infrastructure, streets and roadways, treatment plants, healthcare facilities, educational campuses, and recreational developments.

Prestige CM is seeking a hands-on, organized, dependable, and team-oriented Office & Business Operations Manager to support the company's day-to-day business operations and project teams. This is a multifunctional position involving accounting and billing support, HR and recruiting, business development and RFP/proposal support, technical/project administration, and general office operations
. The successful candidate must be willing to support all areas of the company. This position is not limited to HR, accounting, recruiting, or any single function
. The individual must be comfortable performing both professional administrative/business responsibilities and routine tasks such as data entry, document preparation, scanning, filing, spreadsheet updates, document control, and records maintenance when needed.

• Assist with invoicing, project billing, accounts payable/receivable, timesheets, and expense reports.
• Support Quick Books or other accounting systems.
• Track outstanding invoices and follow up as needed.
• Coordinate with project managers to obtain billing information and supporting documentation.
• Maintain accurate financial and administrative records.

• Assist with recruiting, job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records, HR documents, PTO records, and benefits information.
• Assist with employment documentation and routine HR administration.
• Maintain confidentiality of employee and company information.

• Monitor and organize RFPs, RFQs, and other business opportunities.
• Assist with proposals, SOQs, resumes, forms, and submission requirements.
• Prepare proposal checklists and track deadlines.
• Coordinate with management, project managers, and consultants to collect required information.
• Maintain company resumes, project descriptions, qualifications, certifications, and marketing materials.
• Assist with proposal production, formatting, quality control, and electronic submissions.
• Support pre-proposal meetings and other business development activities.
• Occasional travel for client meetings, pre-proposal meetings, and business development activities may be required.

• Provide administrative and technical support to project managers and company leadership.
• Prepare and maintain Excel spreadsheets, reports, trackers, schedules, and project documents.
• Assist with document control and electronic project files.
• Support project cost tracking, reporting, procurement documentation, and contract administration.
• Assist with construction management and project documentation as directed.
• Work with Microsoft Office, SharePoint, PDF/document management systems, and project management software.
• Learn and support construction and project management systems as…