Operations & Projects Coordinator

Growth Operations & Projects Coordinator

Remote
· Full-time
· Growth Team
· Reports to the Head of Growth

We're the team behind a leading global personal development brand and media company.

You'll keep the growth team organized, coordinated, and moving. Part project coordinator, part chief of staff for the department - you're the person who makes sure everyone has what they need, nothing slips through the cracks, and the whole operation runs on systems that actually work.

Here's the heart of it: anything that needs the Head of Growth's review to ship should never be stuck waiting on a broken system, a dropped hand-off, or a workflow nobody maintained. You keep that path clear - logging the work, coordinating the people, and catching the snag before it turns into a delay.

It's a build-and-run role. Some days you're setting up a cleaner project tracker or dashboard in Notion; other days you're chasing a dependency, getting files to the right person, or turning a messy meeting into a clear task list.

You like both - and you like being the person who keeps things under control.

• Ads project management - keep the paid ads pipeline on schedule and logged correctly in Notion; coordinate with production so assets don't stall; route items to the Head of Growth for review and keep approvals from piling up.
• Cross-team coordination - be the connective tissue between external agencies, the email marketing manager, and the monetization and premium/paid-product teams. Chase dependencies, flag blockers early, keep hand-hops clean.
• Projects & dashboards in Notion - build and maintain the team's projects, databases and dashboards; keep everything logged, assigned, and current so anyone can see status at a glance.
• SOPs - write them, update them, own them. You're the person who keeps our processes documented so they don't live in someone's head.
• Meetings - action - turn meeting notes into assigned, tracked tasks; keep calendar events and meetings updated as priorities shift.

• You love keeping things organized and under control.
• A tangled process is a thing to be solved, and a clean board, a current SOP, and a dashboard that ties out give you a little jolt of satisfaction.
• You've got real tech, ops, and systems chops. You're the person who makes the tools work for the team instead of the other way around.
• You make sure everyone has what they need.
• You notice when someone's blocked or waiting on something, and you sort it before they have to ask.
• You live in the details.
• You find the typo everyone else missed and understand that one wrong number or letter can break a formula - or our audience's trust.
• And you get a small thrill from catching the mistake just in time.
• You follow through. Loops get closed, hand-offs land, and things don't fall through the cracks on your watch.
• Genuinely fluent in Notion - databases, relations, rollups, formulas, views, and automations. You build it, not just use it.
• Comfortable enough with digital marketing - paid ads, email, funnels - to coordinate the work and tell when something looks off.
• Comfortable with AI and happy to use it to move faster and make the systems smarter.
• A clear, direct communicator who keeps a remote team aligned without a dozen meetings.

• Marketing ops experience - an ESP like Kit, link/UTM and acquisition tracking, funnel and lifecycle basics
• Experience coordinating across departments or wrangling contractors and agencies
• Familiarity with tools like GA4, Zapier/Make, Slack, and Canva
• A track record of making a team measurably more organized and efficient

• Fully remote, async-first, written over meetings
• Small team, high trust, high ownership - your work has visible impact, fast
• Clarity over process for its own sake; results over hours logged
• Notion is our operational home base