Customer Care Specialist

About Nex Health

Our healthcare system remains frustratingly analog. When you live in a world of one-tap car rides, instant meal delivery, and unlimited streaming, why do you still have to call to schedule a doctor’s appointment and fill out a clipboard in the waiting room?

Nex Health’s mission is to accelerate innovation in healthcare by connecting patients, providers, and developers. We’re building the infrastructure layer for modern healthcare, connecting thousands of fragmented, on-premise, and closed EHR systems into a single, modern platform that powers software, APIs, payments, and patient experiences across the ecosystem.

Founded: 2017

Headquarters:
San Francisco, CA

Funding: $177M Series C

Employees: 200+

Trusted by tens of thousands of providers and hundreds of health-tech developers — forging the infrastructure layer that modern healthcare needs

The Retention & Contract Specialist plays a critical role in protecting both the customer experience and company revenue during moments of churn risk. This role is responsible for managing customer churn, retention, and contract-related cases end-to-end within Hub Spot, ensuring accurate forecasting, clean documentation, and consistent execution of established workflows.

This position sits within the Customer Care and is adjacent to Customer Support and Customer Success. Success is measured by process excellence, sound judgment, customer empathy, and operational accuracy.

• Own customer retention and off-boarding cases from creation through closure in Hub Spot
• Conduct structured discovery conversations to understand customer intent and risk
• Clearly communicate contract obligations and off-boarding details to customers
• Determine and execute the appropriate resolution paths
• Build and document success plans for retention cases with clear next steps and timelines
• Ensure off-boarding cases are closed accurately and on time, with complete billing and contract documentation
• Maintain high-quality CRM hygiene to support accurate churn reporting and forecasting
• Collaborate cross-functionally with Customer Success, Support, Finance, Operations, and Product as needed
• Escalate risks, blockers, or exceptions appropriately and in alignment with policy

Customers experience clear, empathetic, and professional communication during high-risk moments

Move cases efficiently through defined stages without stagnation

Forecasting, billing, and contract data are accurate and reliable for downstream teams

Managers and partners can trust case documentation without rework

• 2+ years experience in Customer Support, Retention, Customer Success Operations, or a related function
• Strong written and verbal communication skills
• Experience working in a CRM or ticketing system (Hub Spot preferred)
• Ability to interpret and explain contract or billing terms to customers
• High attention to detail and comfort managing multiple active cases
• Ability to remain calm, empathetic, and professional in sensitive customer situations

Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed below is the total target cash compensation (TTCC) and includes base compensation and variable compensation in the form of commissions. Variable compensation type is determined by your role and level. Other benefits may include stock options, an unlimited paid time off policy, and up to 100% coverage on medical, vision and dental insurance.

$90,000—$120,000 USD

• Full Medical, Dental, and Vision (up to 100% covered)
• 401K and commuter benefits
• Flexible PTO
• High-impact work that directly improves the healthcare experience for millions

• Solve the customer’s problems, not yours When making decisions, think from the perspective of the customer. It’s easy to make decisions that make our lives simpler, but not the customers.
• Do the things others are not willing to do As a Nexer, always go after the hardest problems. Pursue things at the highest quality. Move at the fastest pace.
• Take ownership Act like a founder. Own your roles, destinies, mistakes,…