Workplace Manager - Facility Project Management Specialist

Job Posting

Facilities Project Mgt Specialist 4

000364

Grade 24

$ - $

For information on the comprehensive benefits package offered by the University visit:
Benefits of Belonging

Under the direction of the Building and Administrative Service Center Facilities Project Manager, the Space Manager is responsible for strategic space and furniture asset management for all UCOP owned, leased and managed facilities, and supports management of major and minor capital projects and working with the BASC Director to provide strategic direction for UCOP real‑estate and space activities. Provides consulting services for a wide range of projects including, but not limited to, office interiors, residential and commercial construction, furniture layout, design, inventory management, move/relocation management and implementation plans plus real‐estate project analysis and management.

Provides oversight for property management vendors under contract to the University. Has responsibility for space and asset management system and mission critical project management services for related work in Oakland, Berkeley, Riverside, Sacramento, Washington DC and other locations. Travel to job sites is required. Please note this position would be fully on‑site.

• 35% — Staff Space Planning and Relocation
  :
  This position is responsible for critical space planning and relocation functions that directly support UCOP daily operations and employee workplace needs. The role manages both large and small‑scale staff relocation projects, including pre‑move planning, move execution, and post‑move coordination to ensure minimal operational disruption and continuity of services. Developing workplace experience strategies and space solutions that create attractive, functional and engaging work environments that encourage collaboration, support productivity, and enhance the overall employee experience for staff working onsite.
  
  Coordinating office relocations and workspace transitions for UCOP departments and staff. Managing communication and expectations between clients, vendors, movers, IT, security, engineers, and project teams. Resolving scheduling conflicts and operational issues related to relocation and space management projects. Evaluate space requests and provide recommendations for efficient space utilization and allocation. Supporting short‑term and long‑term strategic space planning initiatives for UCOP facilities.
  
  Coordinating with BASC leadership and operational teams to meet organizational goals and maintain workplace functionality. Coordinate with Human Resources and relevant departments to support workplace accommodations and address the space and accessibility needs of employees requiring special conditions or disability‑related accommodations. Providing office layout consultations and/or onboarding support for staff and departments, helping users understand available workspace options, furniture standards and office setup processes.
  
  Coordinating setups with internal move team and external vendors as needed.
• 30% — Facility and Space‑Related Projects
  :
  Managing facility and space‑related projects that support UCOP operational and strategic objectives. Managing project scope, schedules, budgets, milestones, implementation plans, and operational coordination. Coordinate with and provide leadership to architects, engineers, consultants, contractors, vendors, and project teams throughout project planning, design, and execution. Hiring and coordinating architectural, engineering, and consultant firms to develop project requirement definitions, design criteria, layouts, and detailed drawings.
  
  Preparing and approving cost estimates, functional studies, project schedules, and budgets while monitoring adherence to approved plans, schedules, and operational objectives. Developing project criteria and performance specifications to meet operational requirements and ensure compliance with applicable building, accessibility and safety codes and regulations. Determining project delivery methods and coordinating bid processes, contract negotiations, and vendor…