Admissions & Enrollment Coordinator (Early Care & Education

Under the supervision of the Admissions & Enrollment Manager, the Admissions & Enrollment Coordinator is responsible for coordinating the daily operations of the Admissions & Enrollment Department and ensuring the accurate implementation of Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) requirements for all funded programs, including Head Start (HS), Early Head Start (EHS), California State Preschool Program (CSPP), California General Child Care (CCTR), ELFA Tuition Credit, and mixed income services.

The coordinator serves as the operational lead for enrollment activities, ensuring compliance with federal, state, county, and agency regulations, maintaining audit-ready child files, coordinating enrollment processes across all campuses, providing technical assistance and training Family Services Specialists and Admissions staff, and supporting contract compliance through monitoring, reporting, and quality assurance. The position works closely with Campus Supervisors, Family Services Specialists, Admissions staff, Health Services, Disabilities, Fiscal, Data, and Education departments to ensure timely enrollment, accurate eligibility determination, and continuous funded enrollment.

• Provides assistance, training and technical assistance to Admissions staff, Family Support Specialists and Campus Supervisors to ensure compliance with Head Start/Early Head Start Performance Standards, CSPP, CCTR, ELFA Tuition Credit, mixed income services, and all applicable enrollment regulations.
• Serves as the department Lead Trainer for enrollment procedures, Child Plus, CDMIS, HS/EHS, CDE/CDSS eligibility determination, enrollment documentation, family file requirements, and agency enrollment policies.
• Coordinates as needed, communication of enrollment policy updates, procedural changes, and contract requirements to campus teams.
• Provides ongoing coaching regarding eligibility determination, enrollment documentation, attendance requirements, and contract compliance.
• Assists with onboarding and training new Admissions and Family Support Specialists.

• Maintains confidentiality of personnel, child and family records.
• Maintains expert knowledge and ensures that the selection and enrollment of children and families is based on all contract eligibility requirements HS, EHS, CSPP, CCTR, ELFA Tuition Credit, and mixed income services.
• Expected to understand, interpret and explain Federal, State, and City regulations regarding eligibility criteria and enrollment, and ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance), Head Start/Early Head Start Performance Standards and program policies and procedures.
• Maintains a system to ensure that the funded enrollment and waitlist levels are continuously monitored and maintained in the assigned campuses of the program. This includes tracking and processing children’s enrollment records across each database, including Child Plus, CDE, DEC and any other required systems.
• Ensure 100% accuracy and ERSEA compliance; responsible for completing required eligibility verification of completed preschool intake applications from designated Admissions staff, within the first week, or sooner when needed, prior to the application being officially placed on the waitlist and/or accepted.
• As needed, conducts screenings and intake interviews with families to verify age, income, residency and eligibility priorities (families experiencing homelessness, foster care and public assistance) in accordance with Head Start/Early Head Start federal guidelines, CDE and CDSS eligibility and all other contract requirements.
• Ensures that no more than 10 percent come from families that exceed the low-income guidelines (over 130%), and that at least 10 percent of those served are children with disabilities within the assigned campuses service area; and no more than 35 percent of families exceed the low-income guidelines (between 100-130%).
• Conducts Infant, Toddler and Preschool enrollments for all contracts as needed, Head Start,…