Technical Production Coordinator

Technical Production Coordinator (contract | part-time)

At TRADEMARK, we transform bold ideas into jaw-dropping experiences. As a global corporate event production agency, we collaborate with leading brands across technology, entertainment, and beyond to design events that captivate and inspire. From large-scale conferences to intimate brand activations, we deliver the extraordinary.

With over 25 years of experience, TRADEMARK has partnered with industry leaders such as Adobe, Slack, Pfizer, Clay, and Lucasfilm to engage the most discerning audiences. We balance big-picture strategy with flawless execution, drawing on insider expertise from the brands we serve and a deep understanding of what excellence looks like in the real world.

TRADEMARK upholds sustainability, diversity, equity, and inclusion across all regions where we operate, ensuring our solutions are mindful of social impact at every stage of the process.

TRADEMARK is seeking experienced, highly organized Technical Production Coordinators to support our Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis.

Our Technical Production Coordinators provide day-to-day production coordination and administrative support across projects and programs, helping keep technical work streams organized, vendors informed, schedules current, budgets tracked, and important details moving forward. By owning many of the coordination needs surrounding technical production, you will create greater bandwidth for our Technical Directors to focus on technical strategy, client relationships, problem-solving, and onsite execution.

You will work closely with Technical Directors, Producers, Production Managers, technical vendors, and crew leads throughout the event lifecycle. This role is ideal for someone who understands live event production, is highly organized, and enjoys keeping details, people, and information connected behind the scenes.

This is an hourly contract role, with the duration, weekly hours, and schedule varying based on project and production needs. Some engagements may begin with part-time hours and scale as programs move closer to execution, while others may require more consistent or full-time support during active production periods. Onsite support and travel may also be required for select programs.

• Provide day-to-day production coordination and administrative support across technical work streams, events, and programs
• Attend internal, client, and vendor production meetings; capture notes, decisions, action items, and follow-ups
• Maintain action-item trackers and proactively follow up with internal teams, vendors, and crew to keep deliverables moving
• Serve as a day-to-day point of contact for technical vendors, ensuring relevant information, updates, and changes are communicated clearly
• Assist with developing, distributing, and tracking RFPs and vendor responses
• Coordinate equipment and gear updates with technical vendors and maintain current information across project documents
• Manage and maintain production, technical, and rehearsal schedules, ensuring changes are reflected across teams and documents
• Track crew counts, schedules, and requirements and coordinate outreach with department and crew leads
• Assist with technical vendor and crew logistics as needed
• Track technical production budgets against actual costs, maintain current financial information, and flag discrepancies or changes for review
• Maintain organized shared drives, folder structures, and project documentation so teams can easily access current information
• Maintain linked Google Sheets and other working documents, ensuring information remains accurate and consistent across project files
• Coordinate information and deliverables across Technical Directors, Production teams, vendors, and other internal partners
• Proactively identify missing information, upcoming deadlines, and potential issues and help drive follow-up and resolution
• Support onsite technical production coordination for select events as needed
• Take on additional technical production coordination responsibilities as project needs and workload evolve

• 3+ years of experience in production coordination, technical production, live events, experiential events, broadcast production, AV, or a related environment
• Working knowledge of live event production and basic technical/AV terminology, workflows, equipment, and departments
• Exceptional organizational skills with strong attention to detail and follow-through
• Ability to manage multiple projects, priorities, deadlines, and changing details simultaneously
• Experience coordinating with production vendors, technical partners, and event crews
• Comfortable managing production and rehearsal schedules, crew information, equipment details, and other project logistics
• Experience working with budgets, estimates, purchase information, and/or financial tracking
• Strong proficiency with Google Workspace, particularly Google…