Executive Events Coordinator

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Aditi Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60.00/hr - $65.00/hr

Payrate: $60.00 - $65.00/hr.

Responsibilities:

• Support ticket management system, the in-take, vetting, and qualifying of requested events by the internal business unit within the required response times/SLA
• Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.
• Key stakeholder for G-Cal calendar management for internal event spaces
• Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
• Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
• Support event leads on pre-event planning decks and post-event summary decks for all stakeholders
• Craft event communications and maintain template library
• Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback
• Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs
• Research creative and innovative event and entertainment options
• The job requires in-office management of events and includes some night and weekend program support required

• 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind
• Possess strong customer service experience; are highly personable and solutions-focused
• Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn
• Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment
• Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs

• B.A. or B.S. in a field you think is relevant; it's not what you got your degree in; it's your experience that counts
• Solid understanding of the event and hospitality industry, operations, and integrated event marketing
• Understand the beauty of working as a team and thriving in a team
• Can solve problems and demands quickly and with confidence but also know when to pause and ask for help
• Extreme attention to detail and project management experience
• Proven experience effectively working with teams across multiple departments functions, including executives
• Strong written and verbal communication skills, with solid presentation skills

• Seniority level
  
  Entry level

• Employment type
  
  Contract

• Job function
  
  Management and Manufacturing
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at Aditi Consulting by 2x

Apply BELOW