AP; Accounts Payable Supervisor

JOB OVERVIEW

The Accounts Payable (AP) Supervisor will be an integral member of the Corporate Finance department, overseeing AP functions specifically, and communicating with multiple teams and levels within the organization and vendors to ensure all AP functions are carried out efficiently.

This position will be based in our San Francisco office. The AP Supervisor will follow a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks (1~2 days/week from the office, periodic meetings in the office, and annual company offsite). The AP Supervisor reports to the Director, Accounting and works within the Corporate Finance department.

The AP Supervisor directly manages the Senior Coordinator, AP and AP Coordinator positions.

• Supervise employees involved in AP functions (AP Senior Coordinator and AP Coordinator)
• Support vendor onboarding, including review of their IRS Form W-9 for tax , new vendor form for banking information, and annual 1099 filings. Contact vendors to verbally confirm their banking information (new and/or any changes). Ensure verification follows anti-fraud policies and is continually reviewed to stay in compliance with company policies.
• Set up vendors in our accounting system (Sage Intacct), including any changes/updates to existing vendors
• Research open AP items as required, and provide clear and professional communication internally to employees (end-users of our accounting system) and externally to vendors regarding discrepancies, policies, and procedures
• Review purchase orders/invoices for proper approval and documentation as part of procure-to-pay process (P2P) in our accounting system, ensuring proper coding to appropriate GL accounts and cost centers by analyzing documentation and coordinating with Corporate Finance department
• Oversee reports regarding AP items such as aging report, and ensure correct payments are made in a timely manner
• Perform final review and approval of expense reports for proper documentation (receipts, etc.) and compliance with our travel and expense policy. Ensure proper coding to appropriate GL accounts and cost centers in liaison with the Manager, Accounting and provide support for reporting employee expenses in GL and reimbursements
• Provide short-term cash forecasts based on AP balances and payment terms as requested
• Supervise and coordinate weekly payment runs by organizing approved payments, ensuring complete and accurate banking instructions, and following up with remittance requests. All while upholding the proper approval policies
• Manage implementation of system and process improvement plans related to AP, working cross-functionally with Corporate Finance and IT
• Perform other related duties as assigned

We are looking for highly motivated individuals who want to be part of a fast-paced and fluid company poised for growth in one of the country’s most rapidly changing industries.

Forward-thinking, innovative approaches and comfort with complexity are what define the Fore Front Power team. We are looking for individuals eager to run at the front with us.

• Bachelor’s degree in Accounting, Finance, or relevant field
• Thorough understanding of AP functions with 5+ years of experience with 2+ years managing direct reports
• Excellent supervisory and analytical skills, and ability to motivate direct reports (AP Coordinator and AP Senior Coordinator)
• Keen multi-tasking capabilities, flexibility, organizational skills, attention to detail, ability to work under strict deadlines
• Knowledge of Sage Intacct is a plus
• Experience with process automation is a plus
• Strong organizational and communication skills, both oral and written
• Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint)
• Desire to work in a growing company in the renewable energy field

This position is primarily sedentary in nature and requires prolonged periods of sitting at a desk in front of a computer. Although the Corporate Finance department believes in long term work/life balance, we also believe in short term imbalances. Long working hours will be needed from time to time as dictated by reporting and other deadlines.

The organization promotes an open and collaborative work atmosphere. Cross functional teams work closely together to solve problems and move the company forward. Our culture at Fore Front Power encourages employees to be authentic and to embrace our core values that celebrate passion for our work, a commitment to our planet, a winning attitude, an entrepreneurial spirit, and a community of respect for each other and our partners.

This is a regular, full-time position eligible for benefits. We offer a comprehensive benefits package including competitive base salary and bonus potential; health, vision, and dental coverage; commute assistance; professional development;
Paid Time Off; and 401(k) with employer match.