Fiscal Operations Specialist; Budget Analyst - Non-Exempt, Range - College of Professional and Global Education

Position: Fiscal Operations Specialist (Budget Analyst I - Non-Exempt, Range 1) - College of Professional and Global Education

** SFSU Internal Applicants Only**

Working Title

Fiscal Operations Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling  or emailing vpsaem.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

College of Professional & Global Education (CPaGE)

Appointment Type

This is a two-year temporary position, with the possibility of extension based on operational needs.

Time Base

Full Time (1.0)

Work Schedule

Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range

$5,462.00 per Month ($65,544.00 Annually)

Salary is commensurate with experience.

Position Summary

The Fiscal Operations Specialist reports to the Finance Director. The Specialist supports the day-to-day fiscal and administrative operations of the College of Professional & Global Education (CPaGE) by assisting with purchasing, financial reporting, and reconciliation tasks. This position is responsible for ensuring fiscal transactions are processed accurately, in compliance with university and CSU policies, and within established timelines.

The Specialist assists in providing general fiscal support to staff and faculty. The position requires attention to detail, accuracy, and the ability to communicate effectively with internal and external partners. The Specialist will also support ongoing process improvements and special projects to enhance efficiency and fiscal transparency within the unit.

Position Information

Financial Record Keeping and Reconciliation

• Assist with reconciling monthly expense reports using OnBase and other financial systems.
• Support journal entries, deposits, and other transactional processing in compliance with CSU accounting standards.
• Maintain and update fiscal tracking logs and databases for internal reporting and audit purposes.
• Analyze queries and financial data to generate basic fiscal reports.
• Verify the accuracy of transactions and ensure appropriate documentation for all expenditures.

Purchasing and Payment Processing

• Assist with purchasing and TPC invoicing.
• Review purchase requests and invoices for completeness and compliance.
• Prepare and route purchase orders, reimbursement requests, and related documentation.
• Communicate with vendors and staff regarding purchasing questions and payment status.
• Support monthly reconciliation when needed.

Reporting, Analysis, and Process Improvement

• Assist in generating and analyzing monthly program and budget reports.
• Participate in ongoing process improvement efforts to increase operational efficiency and fiscal accountability.
• Conduct ad hoc analyses and support special projects related to fiscal operations.
• Compile data for budget tracking and performance monitoring.
• Assist in documenting and maintaining standard operating procedures (SOPs) for unit fiscal processes.

Communication and Administrative Support

• Serve as a point of contact for external departments and staff inquiries related to fiscal operations.
• Provide excellent customer service in all fiscal communications.
• Support internal coordination of fiscal deadlines, project timelines, and reporting requirements.
• Perform other duties as assigned.

Other duties as assigned

Minimum Qualifications

• General knowledge of budgeting principles, concepts, and processes.
• Skill in following guidelines and providing input and feedback.
• Demonstrated communication and interpersonal skills.
• Analytical and problem-solving skills including the ability to analyze and summarize mathematical and statistical information.
• Ability to work independently and as part of a team and build relationships with diverse stakeholders.
• Proficiency in using word…