RSCH ADM 4 RP

Department Description

The Department of Medicine (DOM) is the largest department at Zuckerberg San Francisco Hospital (ZSFG) and the second largest department in the School of Medicine. It is divided into 13 divisions and centers, plus central administration, and operates 33 outpatient clinics, 4 inpatient services, and 14 consulting services. The DOM employs close to 600 full‑time faculty who lead world‑class research, clinical care, and education programs.

The department’s mission is to advance health by developing and supporting innovators in patient‑centered care, scientific discovery, medical education and public policy. Its vision is to transform medicine through innovation and collaboration, and it remains fully committed to enforcing university nondiscrimination and privacy policies.

ZSFG is dedicated to creating an exceptional employee experience and to providing diverse staff with opportunities to grow careers in a team‑oriented environment.

This newly created Senior Research Administrator (RA) position will deliver specialized post‑award support to a designated research group within the HIV//Global Medicine Division. The RA will work cross‑functionally with research administration units, the Office of Sponsored Research and the Controller’s Office to facilitate compliant and efficient award management for projects assigned to a portfolio of SCOPE/LIINC/RECOVER Principal Investigators (PI). The role requires significant expertise in managing clinical trials, multi‑site Program Project grants, and complex funding streams, with critical analytical, time‑management and problem‑solving skills.

The RA will monitor project financial activity, including budget management and salary support planning; partner with study teams and external collaborators to ensure timely and accurate processing of invoices and revenue; and perform complex financial analyses to ensure compliance. They will oversee expenditure tracking, invoice submission, discrepancy identification, and resolution with stakeholders.

• Lead the organization, planning, and monitoring of fiscal budget control for contracts and grants administration, including submissions, budgets, support documents, gifts, endowments, and privately funded research projects.
• Administer the administrative and financial aspects of complex awarded projects with broad impact, in coordination with central and departmental administrators. Review award letters and budgets with PIs and divisional managers; ensure funds are spent within budget and institutional and sponsor policies; review budget allocations for policy exceptions; maintain chart of accounts and related data‑management tools; review and reconcile ledger accounts.
• Provide highly complex financial projections, analysis, and recommendations to support the research program.
• Apply professional knowledge and experience to oversee and approve financial transactions; attend campus and departmental post‑award meetings and training; maintain professional relationships with sponsor representatives; initiate payroll distribution changes for research accounts; prepare financial transactions; and maintain effective communication with all relevant parties throughout the post‑award process.
• Provide guidance and counsel on wide variety of highly complex research administration matters to principal investigators, laboratory members, project managers, and senior department administrators, including support for transitions to new systems.
• Ensure complete and accurate collection of research administration data at all stages of the contract and grant life cycle. Independently oversee award reporting and ensure timely closeout of sponsored funds; track spending accuracy; research and resolve outstanding closeout issues with sponsor agencies; generate financial reports and invoices required by the Controller’s Office and sponsoring agencies; coordinate closeout of projects, including subcontract closeouts, grant transfers, and relinquishments;
  
  facilitate supply‑chain processes; maintain Master Service Agreements, Material Transfer Agreements, and Certificates of Insurance; and resolve errors…