HR & Payroll Specialist

About Glide

GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. GLIDE is on the forefront of addressing poverty, housing and homelessness, and racial and social justice. GLIDE’s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization.

Reporting to the Assistant Director of HR & Payroll, you will play a crucial part in supporting the administration/uploads, and accuracy of our employee records in payroll. As GLIDE’s HR/Payroll Specialist, you will be responsible for processing payroll, validating all input, monitoring accruals, union dues, and ensuring all employees are compensated accurately and on time. You will support and help coordinate the day-to-day operations, input and reconciliation for HR and payroll data, with a focus on compliance, reporting, and performing routine audits to ensure data integrity.

You will troubleshoot payroll issues and review data, reconciliations, and compliance checks across all payroll processes, improving processes and delivering a great payroll and onboarding experience for our staff.

You will thrive in this role if you:

• Have strong organizational/time management skills
• Attention to detail is your superpower
• Experience performing monthly reconciliations, payroll audits (in ADP Workforce Now), and compliance checks

• Payroll/Audits/Reconciliation Support: This role assists with the preparation of our semi-monthly payroll processing for 200 employees. Support staff across the organization on all payroll changes, accruals, garnishments and questions; ensures payroll is processed timely and with accuracy. Compile, customize and maintain HR and payroll reports (headcount, turnover, attendance). Maintain accurate input of employee records and profiles in ADP. Review payroll data for accuracy, including hours, union dues, employee deductions, and all adjustments related to changes.
  
  Monitor, investigate and resolve data feed hiccups between payroll system and benefits vendors. Document payroll processes and procedures; may train payroll department staff. Play a key role in implementing improvements to payroll processes and ensuring compliance with local, state, federal, and international regulations. Perform HR reporting and employee data management while ensuring compliance with California labor laws and company policies.
  
  Serve as liaison to employees and with third-party payroll vendors to ensure payroll processing reflects company-specific pay policies. Routinely audits employees pay records, documents, benefit enrollments, etc., and reconcile totals. Back up for processes performed by the Senior Payroll Specialist.
• HR Employee Administration: Partner cross-functionally (across HR, Benefits and Finance/Accounting teams) to optimize and automate workflow processes. Support staff, and initiate FMLA, CFRA, PFL, ADA and LOA conversations and meetings with staff. Coordinate payroll and wage matters with staff when they are out on leave. Support onboarding and offboarding processes (i.e., E-Verify, ADP uploads). Be a reliable resource for benefit-related staff questions related to commuter, FSA, 403b, EAP options.
  
  Assist staff with benefits administration/enrollment, waivers, reconciliation and employee documentation. Support compliance with California wage and hour laws and local ordinances. Monitor the data integrity of internal records, workers compensation, tax filings and related documentation. Support compliance reporting and audits (EDD, SDI, W-2 preparation). Support workforce planning and compensation analysis initiatives. Perform other duties as assigned.

• Bachelor’s degree in Accounting, Business Administration, or related field; or minimum 3+ years of payroll processing and compliance experience.
• Experience working as a mid-level HR/Payroll/Senior Generalist in a fast-paced environment is required
• Proficiency with ADP Workforce Now, and other related HRIS systems such as…