Administrative Payroll Specialist ATG Entertainment San Francisco , CA

POSITION: Payroll Specialist
LOCATION: San Francisco, CA
HOURS: Full-time;
Hourly
COMPENSATION: $36.00 to $41.00 per hour

ATG Entertainment – North America is looking for a skilled Payroll Specialist to join our North American Payroll team. This role is based in San Francisco and supports multi-state payroll operations with a strong focus on California compliance. You will work closely with the Payroll Director and play a key role in ensuring accurate and timely payroll processing for a large and diverse workforce.

The ideal candidate has hands‑on payroll experience, is proficient in HRIS and HCM systems such as ADP, UKG, or Ceridian, has experience working with unions, and has a solid understanding of California wage and hour requirements.

This position currently requires contributing from the office a minimum of four days per week.

• Process accurate and timely weekly full‑cycle payroll for salaried, hourly, and union employees across three San Francisco venues using UKG
• Onboard new employees and ensure completion and validation of Form I-9 documentation
• Identify, research, and resolve payroll discrepancies and processing issues
• Process off‑cycle payroll including manual checks for terminations, bonuses, retro pay, and payroll adjustments
• Review and validate timecard data (ABI Mastermind and UKG Ready), including overtime, paid leave, holiday pay, and separation payouts, and confirm compliance with state, local, union, and department work rules
• Import and reconcile variances in UKG Time and Attendance
• Maintain accurate electronic payroll files and records
• Respond to employee payroll questions
• Process employee changes such as deductions, garnishments, pay rate changes, withholding changes, and terminations
• Support cross‑training of payroll staff to ensure critical payroll functions are conducted efficiently
• Assist with issuance of W-2s and 1095-Cs
• Perform other payroll duties as assigned

• Update union rates for new CBAs and process retroactive pay, including off‑cycle payroll runs when required
• Review weekly theatre settlements and payroll reports to ensure accurate and timely payment of union welfare, pension, dues, and benefit contributions via ACH and checks
• Assist with union audits related to health , pension , and benefit contributions
• Send benefit breakdowns to unions and Accounts Payable for processing
• Prepare and submit weekly union benefit contribution reports and coordinate related payment requests with Finance to ensure timely remittance to all applicable union funds
• Research and resolve union dues, vacation, and contributions discrepancies within the UKG payroll system
• Review and resolve union payment discrepancy notices
• Apply knowledge of collective bargaining agreements to payroll processing and benefits

• At least 2 years of payroll processing experience required
• Multi‑state payroll processing experience with a strong focus on California payroll
• Strong knowledge of California wage and hour laws, including overtime, meal and rest periods, sick leave, and final pay requirements
• Experience administering California daily overtime, double time, and meal/rest premium pay
• Knowledge of California pay statement requirements and local payroll tax considerations
• Familiarity with California leave programs such as SDI and Paid Family Leave as they relate to payroll
• Experience using UKG or similar HCM systems preferred
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and VLOOKUPs
• Experience preparing union benefit reports and coordinating benefit contribution payments preferred
• Knowledge of payroll best practices and federal and state payroll regulations

• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional communication skills
• Ability to manage confidential information with discretion
• Highly organized with strong attention to detail
• Self‑motivated with the ability to work independently
• Comfortable working with employees and managers at all levels

• Volunteer time off
• Medical, Dental, and Vision Insurance
• 401(k) with…