Design Program Coordinator

Design Program Coordinator

* Remote
* Must have experience supporting operations for product/ux design

Overview

We are seeking a highly organized and proactive Design Program Coordinator to support a dynamic product design organization focused on building meaningful user connections  this role, you will act as the operational backbone of the design team-ensuring projects run smoothly, collaboration is seamless, and designers are empowered to focus on delivering high-quality experiences.

This position offers the opportunity to work at the intersection of design, product, and technology while helping drive innovation, including the adoption of AI-driven workflows to enhance efficiency and impact.

Key Responsibilities

+ Lead end-to-end program and project coordination for design initiatives, from kickoff through delivery, ensuring timelines and quality standards are met

+ Partner cross-functionally with Product Management, Engineering, Research, Content Strategy, and Data Science to align on priorities, dependencies, and deliverables

+ Manage design operations, including review cadences, critique sessions, and team rituals

+ Maintain documentation, asset libraries, and workflows to ensure consistency and accessibility across the team

+ Track team capacity and resource allocation, identifying gaps and helping prioritize work streams effectively

+ Provide clear and consistent communication to stakeholders, proactively surfacing risks and resolving blockers

+ Identify inefficiencies and drive process improvements, including opportunities for automation and scalability

+ Champion the adoption of AI tools and workflows to streamline operations and improve team productivity

+ Plan and coordinate workshops, design sprints, offsites, and team-building activities

Required Qualifications

+ 3+ years of experience in program coordination, project management, or design operations

+ Experience working with or supporting product design, UX, or similar teams

+ Strong organizational skills with the ability to manage multiple work streams simultaneously

+ Excellent written and verbal communication skills

+ Proficiency with project management tools such as Asana, Jira, Monday, or similar platforms

Preferred Qualifications

+ Demonstrated curiosity and enthusiasm for AI tools and emerging technologies

+ Experience implementing process improvements or operational frameworks within a design or product organization

+ Ability to thrive in a fast-paced, highly collaborative environment

Core Competencies

+ Attention to detail and exceptional organizational capabilities, with the ability to support large, distributed teams

+ Proactive mindset with a strong sense of ownership and initiative

+ Strong coordination and facilitation skills across multiple stakeholders and teams

+ Adaptability and eagerness to learn new tools, technologies, and ways of working

Employee Value Proposition

This role offers the opportunity to partner with industry-leading talent and contribute to highly visible initiatives that impact a global user base. You will gain exposure to cross-functional teams and play a key role in driving operational excellence within a design organization that is actively exploring and implementing AI-driven innovation.

Work Environment

The team operates in a fast-paced, collaborative environment that values creativity, efficiency, and continuous improvement. There is a strong balance of high performance and team connectivity, with an emphasis on both delivering results and fostering a positive, inclusive culture.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $40.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the…