Vendor Management Coordinator

Core Weave is The Essential Cloud for AI™. Built for pioneers by pioneers, Core Weave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, Core Weave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, Core Weave became a publicly traded company (Nasdaq: CRWV) in March 2025.

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The Vendor Management Coordinator role is a hands-on role responsible for executing and directly overseeing the day-to-day vendor lifecycle within Vendor Management — including but not limited to vendor onboarding, ongoing vendor maintenance, and vendor data cleanup and catalog setup and maintenance.

As a newly established team, this role will also be responsible for assisting in building out foundational documentation, including Desktop Procedures (DTPs), process flows, and job aids, to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources, ensuring consistent quality and turnaround.

** Vendor Onboarding **

• Directly process and manage new vendor requests end-to-end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps

Catalog Setup & Management

• Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch-out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current

Vendor Maintenance

• Process ongoing vendor record updates — banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud

Vendor Data Cleanup

• Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT

Documentation & Process Standardization

• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup)
• Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness
• Continuously update documentation as processes evolve or systems change
• Use documentation as the foundation for training new team members, including offshore resources

Team Leadership

• Lead, coach, and manage day-to-day work of the offshore resources, ensuring adherence to SLAs and documented processes
• Assign and balance workload across the team, directly stepping in on complex or escalated vendor issues
• Train team members using established DTPs and process documentation; identify gaps and update materials as needed

Cross-Functional Partnership

• Serve as the go-to point of contact for stakeholders on day-to-day vendor questions and issues
• Provide regular updates to Procurement leadership on volume, cycle times, and data quality/documentation progress Who you are:
  • 2+ years of experience in vendor management, procurement operations, or supplier enablement, ideally including 1+ years leading or mentoring a team
  • Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred),…