Legal Secretary Airport Team Attorneys Office TPV

Job Description

The Airport Team is a collaborative and dynamic group, currently with nine attorneys and one legal secretary. The Team functions as in‑house legal counsel to the Airport Commission, an enterprise department of the City and County of San Francisco, which owns and operates San Francisco International Airport (Airport). The Airport Commission has an annual operating budget of over $1 billion and a workforce of over 1,600 employees.

The Team is located at the Airport.

Legal secretaries work under the direction of attorneys and provide a variety of secretarial and clerical duties in a fast‑paced transactional and civil litigation practice. The responsibilities listed below are representative of the range of duties assigned and are not intended as an exhaustive list.

• Preparing and editing a wide variety of legal documents in proper format, including contracts, leases, memoranda of understanding, correspondence, motions, discovery, subpoenas, notices (including knowledge of and/or ability to create Table of Authorities and Table of Contents).
• Knowledge of and familiarity with the California Tort Claims Act claims intake and processing.
• Reviewing, preparing, editing, and finalizing resolutions and ordinances for submission to the Airport Commission or Board of Supervisors.
• Practical knowledge of multiple word processing systems, spreadsheet software, and case management systems/software.
• Maintaining and updating attorney meetings and team calendars and proofreading time billing; keeping abreast of important court dates, local court rules and procedures regarding filing legal documents with courts as mandated including e‑filling, and serving legal document as required by rules; prioritizing duties and deadlines to accommodate work schedules of attorneys.
• Managing contracts and invoicing process for multiple outside counsel, and keeping attorneys informed of contract expenditures/budget.
• Opening, maintaining, monitoring, organizing, closing legal case files, maintaining correspondence and record files.
• Legal filing of documents with state and federal trial courts, courts of appeal, and administrative bodies.
• Performing other duties and responsibilities as required including general administrative tasks.
• Exercising judgment and discretion in dealing with confidential matters.
• Exercising discretion and tact when contacting court staff, vendors, and other City departments.
• Working closely with paralegals, investigators, information technology staff, and accounting staff to complete tasks assigned by attorneys and supervisors.

1. Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms AND

2. The ability to type 55 net WPM.

A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involved learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

One year of full‑time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40‑hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full‑time employment.

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively across multiple legal teams.
• Ability to handle multiple tasks and deadlines and accept and implement written and oral instructions.
• Communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors, City personnel, and the general public.
• Working knowledge of civil litigation and claims procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite, with a focus on Excel.
• Experience with Adobe Professional, Cisco Web Ex, Microsoft Teams, Zoom.
• Bachelor’s degree from an…