Transactional Legal Secretary

Transactional Legal Secretary

Location: San Francisco, CA

Compensation: $100K–$130K per year commensurate with experience; comprehensive benefits package.

Job Type: Full-Time, Direct Hire, Hybrid (In-Office 3 Days/Week)

LHH is partnering with a respected San Francisco law firm seeking an experienced and highly skilled Transactional Legal Secretary to support a Managing Partner focused on real estate and general transactional matters. This role is ideal for a candidate with strong technical abilities, exceptional document production skills, and extensive experience supporting busy transactional practices. Enjoy a collaborative environment with a hybrid schedule and meaningful involvement in complex real estate and commercial transactions.

Key Responsibilities:

• Prepare, revise, redline, and finalize transactional documents, including real estate agreements, financing documents, corporate entity materials, and closing sets
• Create and manage Tables of Contents, signature packets, closing binders, macros, and advanced formatting schemes
• Assist with document execution, distribution of signature pages, coordination of closing checklists, and assembly of final deliverables
• Manage attorney calendars, deadlines, scheduling, and meeting coordination
• Handle billing processes including proforma edits, corrections, Excel-based billing tables, and coordination of billing history with accounting
• Maintain organized electronic and physical files, ensuring accuracy and version control throughout transactional workflows
• Serve as a point of contact for clients, vendors, opposing counsel, title companies, and internal teams
• Support administrative needs including travel arrangements, time entry, expense reporting, and task prioritization

Qualifications:

• 5+ years of legal secretary experience in transactional or real estate practice areas within a law firm environment
• Advanced proficiency in Microsoft Word including heavy redlining, formatting, styles, and document cleanup
• Strong experience preparing and managing transactional document sets, signature packets, and closing materials
• Familiarity with billing systems and ability to manage attorney billing processes
• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance