Legal Practice Assistant

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

• Perform complex and specialized secretarial support and legal document processing under the general direction of assigned attorneys and/or supervisor.
• Provide support to assigned attorneys regarding computer software and hardware functions and applications.
• Maintain knowledge of Firm legal secretarial functions and provide overflow coverage for other secretarial assignments as requested.
• Handle secretarial functions, including telephone/voice mail procedures, travel and calendaring management, operation of photocopy equipment, email and electronic file management, courier service forms and procedures, accounting and billing procedures, conflict checks/new client matter memos and intake, filing and records center procedures, and other tasks as assigned.
• Perform input and/or revision of documents in accordance with author’s instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures.
• Draft, edit, format legal documents for distribution when needed; proofread work products; photocopy, assemble, and distribute prepared material; redline, email, or otherwise process documents according to author’s request.
• Collaborate with firm departments regarding local and federal legal filings as needed.
• Enter attorney time into Firm timekeeping system.
• Leverage and collaborate with various firm departments as needed.
• Perform personal timekeeping and prepare timecard for timely submission.
• Answer telephone and monitor email and/or voice for attorney assignment upon request.
• Advise supervisor of equipment, software and maintenance problems, or training issues.
• Provide overtime and/or team coverage on occasion as needed.
• Perform other duties as assigned or required to meet Firm goals and objectives.
• Promote professionalism at all times.

• High School diploma required; college degree preferred.
• 2-6 years’ experience as a legal secretary required; law firm experience preferred.
• Knowledge of local and federal court rules and civil procedures is a plus.
• Must be computer proficient with knowledge of Microsoft Office 365; technologically savvy.
• Excellent grammar, punctuation, and spelling skills; excellent communication and organizational skills; ability to multitask.
• Works well in a team environment and effectively supports assigned attorneys with minimal supervision.
• Strong written and verbal communication skills; ability to communicate effectively and professionally with all levels of the Firm and outside vendors.
• Ability to work in a diverse team environment and effectively support demanding needs of the Firm.
• Ability to work under pressure, meet deadlines with shifting priorities.
• Self‑starter with a high level of initiative.
• Strong customer service skills; ability to anticipate needs; strong attention to detail.
• Maintains confidentiality and exercises discretion.
• Exercises solid strategic thinking and problem‑solving skills.

• Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including:
• Desk and/or laptop personal computers
• Text scanners and scanner software
• E‑Fax software and procedures
• Timekeeping, billing, expense, and conflict management software
• Client database software
• Microsoft 365 related software
• Document management software
• Video conferencing software
• Delta View procedures