Operations Coordinator

About the Role

Alembic is growing fast, and we’re hiring an Operations Coordinator to join our Operations team — the people who make everyone else’s work easier. This is a broad, ground‑floor role with real ownership: you’ll keep the company running day to day and take on the projects that let us scale. Your first and most urgent priority is our office expansion — taking our space from one built for 50 to one built for 150 — and from there you’ll own a rotating set of operational projects that keep the team humming.

It’s ideal for a highly organized all‑rounder who likes variety, takes ownership, and would rather build the playbook than inherit one.

Your immediate priority is leading our office expansion — coordinating contractors, the landlord, and budgets to build out new floors, basement, and storage, and getting each phase fully operational (access, security, supplies, logistics) so the team can just work.

• Sourcing and coordinating vendors and suppliers — facilities, services, and supplies — and keeping terms and renewals on track.
• Assisting on a SaaS/tools audit — mapping our stack, flagging redundant tools and unused licenses, and driving efficiencies.
• Planning and running company events, from team offsites to the holiday party.
• Handling day‑to‑day office logistics — supplies, meeting and visitor flow, and general team support.
• Being the first stop for everyday IT and facilities questions, resolving the quick ones and routing the rest.

• 2–4 years in operations, workplace/office coordination, a similar all‑rounder role at a fast‑moving company, or an entry‑level interest in rapidly earning stripes.
• Highly organized project manager — you can run vendors, budgets, and deadlines at once without dropping any of them.
• A hands‑on bias for action and genuine comfort with ambiguity and shifting priorities.
• Excellent communication and a service mindset — people trust you to get things handled.
• Willingness and ability to be on‑site — this is an in‑person role.
• Bonus: experience supporting an office build‑out or move, vendor sourcing and negotiation, event planning, or having helped a startup scale through rapid growth.

• You take pride in making everyone else more productive — the team works better because you’re on it.
• You like variety and broad ownership, and you’d rather build systems from scratch than maintain someone else’s.

• Make the whole team better: You’ll join the Operations team whose job is to remove friction for everyone else — high‑leverage work you’ll feel across the company.
• Ground‑floor impact you can point to: You’ll lead the buildout that takes Alembic from a 50‑person space to a 150‑person company — foundational work the whole team lives in every day.
• Broad ownership, real projects: Facilities, vendors, tools, events, day‑to‑day ops — you’ll own a rotating set of projects and see them through.
• Behind a category‑defining product: Alembic is the pioneering Causal AI platform, trusted by Fortune 100 companies like Nvidia, Delta, and Mars and backed by a $145M Series B.
• Series B momentum, real ownership: Meaningful equity at a Series B company with proven traction and a lot of building still ahead.

• This is hands‑on and on‑site. You’ll be leading a buildout and solving real problems in person, not directing from a distance.
• You prefer a fully built‑out process for every detail — here you’ll define the playbook as you go.
• You prefer static and predictable. Priorities shift fast as we scale, and you’ll wear a lot of hats in a single day.