Purchasing Clerk

Overview

The Purchasing Clerk supports the daily purchasing and receiving operations of the hotel by assisting with ordering, receiving, documentation, inventory control, and vendor coordination. This role ensures that all departments—especially Food & Beverage, Culinary, Housekeeping, and Engineering—receive products timely, accurately, and in compliance with Hyatt standards, brand specifications, and internal controls.

Key Responsibilities

• Assist with processing purchase orders for food, beverage, operating supplies, and capital items in accordance with approved vendor lists and authorization levels.
• Receive, inspect, and verify incoming deliveries for accuracy, quality, quantity, and pricing against purchase orders and invoices.
• Coordinate closely with Culinary, Stewarding, Housekeeping, Engineering, and Receiving to ensure timely delivery and proper storage of goods.
• Maintain accurate purchasing and receiving records, including purchase orders, invoices, packing slips, and credit memos.
• Enter receiving data into purchasing and accounting systems and forward invoices for timely payment processing.
• Monitor inventory levels and assist with stock rotation (FIFO), storage organization, and par level maintenance.
• Communicate discrepancies (shortages, damages, pricing errors) to vendors and Purchasing Manager for resolution.
• Support month‑end inventory counts and reconciliation processes.
• Maintain cleanliness and organization of receiving and storage areas in compliance with safety and sanitation standards.
• Ensure compliance with Hyatt purchasing policies, internal controls, and audit requirements.
• Assist with vendor communication, including delivery schedules, product substitutions, and pricing updates.
• Perform other administrative and operational duties as assigned to support purchasing and finance operations.

This is an hourly position with a compensation of $29.53 per hour.

• 1–2 years of experience in purchasing, receiving, inventory control, or accounting support—preferably in a hotel, hospitality, or high‑volume environment.
• Basic computer skills, including Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Ability to lift, move, and store products (up to moderate weight) safely.
• Ability to work a flexible schedule, including AM or PM shifts, weekends, and holidays as business needs require.
• Experience with hotel purchasing or inventory systems (., Birch Street and Oracle) is preferred.
• Knowledge of food and beverage receiving standards is preferred.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

• Free Room Nights, Discounted and Friends & Family Room Rates
• Medical, Prescription, Dental, and Vision Insurance
• Paid Family Bonding Time and Adoption Assistance
• Tuition Reimbursement
• Free colleague meals during shift
• Employee Stock Purchase Plan
• Discounts at various retailers - Apple, AT&T, Verizon, Headspace, and many more